Manager, Payroll

2 weeks ago


Nanaimo, British Columbia, Canada Vancouver Island University Full time

Manager, Payroll:

  • Employment Group
  • ADMIN
  • Position Number
  • 0036 Division
  • President
  • Department
  • Payroll
  • Campus
  • Nanaimo campus
  • Location
  • Nanaimo, British Columbia
  • Country
  • Canada
  • Appointment Type
- regular full-time

  • FTE
Workload

  • 35 hours per week
  • Pay Level
  • Excluded Pay Band 9: Minimum salary is $93,490 and maximum salary is $106,23
  • Starting Salary
  • Normal salary placement at the time of hire is $93,490 (prorated if parttime). This position is eligible for annual performancebased salary increases.
  • Start:
  • As soon as possible
  • Applicant Documents
  • CV/Resume, Cover Letter, Referees/References
  • Posted Date
  • 25Apr202 Closing Date
  • 15May202 Job Reference
  • 2372

Duties:


Reporting to the Manager, HR Systems, Analytics and Compensation, and leading a team of five, the Payroll Manager is responsible to direct and coordinate VIU's payroll function.

Plan, direct and coordinate the preparation and execution of VIU's biweekly payroll in an accurate and timely manner while ensuring compliance with tax laws, federal/provincial regulations, union agreements, superannuation rules and University policy.

Ensure the payroll processes and procedures have strong internal controls and are carried out in the most cost effective and efficient manner possible.

Utilizing strong technical skills act as the owner of the payroll system and continually explore opportunities for the improvement of the payroll function to improve efficiency and effectiveness.

Manage the development, implementation, and administration of payroll systems and procedures.

Oversee, monitor, and maintain quality controls over payroll data to ensure payroll transactions and payroll commitments are posted promptly and to facilitate the production of accurate and timely reporting.

Use strong leadership and team building skills to foster a cooperative and respectful working environment. Supervise departmental staff including hiring, training, work allocation, and problem resolution. Evaluate performance and make recommendations for personnel actions. Motivate employees to achieve peak productivity and performance and encourage participation in professional development activities.


Develop and conduct training and provide technical advice and direction to system users regarding data entry policies, procedures and system changes.

Communicate with and train the University community on various payroll and taxation issues. Support HR and the Budget Office in labour cost analyses for the University to facilitate decision making. Develop and maintain numerous payroll related reports for internal and external reporting.

Plan and prepare appropriate year end accrual, reconciliation, and variance analysis reports. Liaise with auditors to fulfill year end audit requirements. Plan, coordinated, prepare and distribute all employee tax statements and notifications as required by law.

Required Qualifications:

Bachelor's degree from an appropriately accredited institution, Payroll Leadership Professional designation from the National Payroll Institute. Minimum five years current, relevant management experience in a complex, high volume, computerized payroll environment. Experience working with enterprise resource planning systems (integrated financial, human resources and payroll systems). Working knowledge of Microsoft 365. An equivalent combination of education and experience may be considered

  • Proven leadership and supervisory abilities including performance management and staff development experience.
  • Strong analytical aptitude with proven problemsolving skills.
  • Able to manage multiple priorities, meet deadlines and work well under pressure.
  • Ability to take initiative to solve problems and remain open to new ideas and approaches.
  • Accuracy of work and attention to detail are essential.
  • Effective communication skills and ability to convey financial information to individuals with varying degrees of familiarity with technical terminology.
  • Positive attitude and ability to exercise tact, discretion, confidentiality, and good judgment and to establish and maintain effective working relationships with a wide range of people.

Preferred Qualifications:

  • VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include wellbeing initiatives and services, strategic discounts, and flexible work opportunities._

Note:

INDHP
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