Festival Producer

Festival Producer:

- $25 p/h for 12 weeks, 30 hours per week

• June 5Aug 28, 2023_

Pacific Coast Stage Co. is hiring a
Festival Producer for their 13th annual Nanaimo Fringe Festival. The Festival runs August 10-20th, 2023 across various indoor/outdoor venues in downtown Nanaimo.

• Mission: Pacific Coast Stage Co. nurtures Central Vancouver Island's emerging theatre artists. We facilitate collaboration, development, and experimentation with all artists we work with, and are committed to the preservation of unbounded artistic freedom._

The
Festival Producer will receive arts event mentorship under Pacific Coast Stage Co.'s Artistic Managing Producer and Associate Artistic Producer.

They will complete a variety of tasks in collaboration with the Festival Volunteer and Marketing Coordinators, and be supported by a team of dedicated festival volunteers.

• Services will include, but are not limited to:_

Reporting to the AAP, the Festival Producer will:

• Manage and run the Nanaimo Fringe Festival
• within festival policy, guidelines, rules and regulations
• Manage the Nanaimo Fringe Festival budget, under the guidance of the Artistic Managing Producer (AMP)
• Project and record all festival expenditures, including petty cash
• Work with the AMP and bookkeeper to ensure payments to venues, suppliers, contractors etc. happen on time and as budgeted
• Create with the AMP/AAP and distribute the festival performance schedule
• Communicate with venue representatives, program guide designer and printers
• Organize and run the Nanaimo Fringe presence at the Nanaimo Night Market
• Organize and oversee the planning and logistics of all livestreaming and ASL interpreted performances
• Communicate with livestreaming technician(s) and ASL company and interpreters
• Support the Associate Artistic Producer (AAP) with Artist Liaisoning, when necessary
• Assist with the interviewing and hiring of the Volunteer Coordinator
• Train Volunteer Coordinator (VC) on Fringe policies and tasks
• Upon their hiring, pass on to VC all volunteer contact information and availability gathered to date
• Assist VC with prepping Box Office packages for the front of house volunteers
• Organize Box Office supplies with VC and give a refresher for VC on POS system
• Pick up Box office packages once each performance has begun and replace with a new float
• Run the Box Office as necessary
• Assist with patron needs
• Be the contact between the Venues and Fringe during the Festival
• Reconcile all ticket sales/money at the end of each day with the AMP or AAP
• Work with the AAP/Board to plan Festival Preview/ Launch Party
• Liaise with the Elder hired to to Open the Festival, to ensure all their access needs are met
• Oversee and run the Festival Preview/ Launch Party
• Prepare and Distribute Festival Artists' welcome packages (ask AAP for guidance)
• Ensure billets and visiting Festival Artists are connected and report any concerns to the AAP
• Assist with voting and tally for Pick of the Fringe
• Create/ purchase the Pick of the Fringe winner award and give award at closing party
• Work with AMP/Board to plan Award Night/ Closing Party
• Oversee and run the Award Night/ Closing Party
• Organize, oversee and run all Festival set up activities (equipment rentals; pick ups; artist meets etc)
• Be present and assist on Set up days/Tech times to ensure all is running as expected
• Check in with Techs throughout the festival; assist them when issues come up
• Be present, on hand, and on call at all times for the duration of the Fringe Festival, August 921, 202
• Be available for festival artists' needs during the festival
• Organize, oversee and run all Festival Strike activities (returning of equipment, clean up etc)
• Assist with Festival ancillary events, (these could include Forum Theatre, Fireside Chats, Karaoke night etc)
• Provide additional social media content to marketing as requested
• When unsure of a policy or procedure, contact either the AMP or the AAP 100% of the time
• Attend PCSC Board meetings during your contract
• Write a final summary report and submit to the AMP before your final day on contract
• Be highly organized, flexible, patient, a problem solver, punctual and meet all deadlines
• Be open to suggestions and feedback from PCSC Producing Staff
• Have a class 5 driver's license and vehicle available for use throughout the Festival dates in Nanaimo, August 921, 202
• Work within and remain under budget
• Retain all approved receipts for reimbursement
• Perform all other reasonable requests from PCSC Producing Staff

- highly organized, flexible, patient, a problem solver, punctual and meet all deadlines

• Be open to suggestions and feedback from PCSC Producing Staff
• Work within and remain under budget

- be between 15 and 30 years of age at the beginning of the employment period*;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration

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