Ads Level 6
3 weeks ago
**RESPONSIBILITIES**:
- Provide comprehensive administrative support to the Chair including organizing the Chair’s agenda, arranging appointments, meetings and travel for the Chair and guests of the department
- Work with the Chair to meet deadlines for faculty review, tenure, promotion, appointments and sabbatical leave
- Work with the Chair to co-ordinate the process for faculty/academic recruitment and appointments
- Provide administrative support for department faculty, staff, graduate students, residents and post-doctoral fellows
- Maintain departmental budgets; assist in budget tracking, financial reporting and expense management
- Assist the Chair in monitoring and maintaining up-to-date records of departmental faculty, staff, and graduate student activities
- Serve as the department’s support person who would act as the confidential liaison of personnel matters with AVC Dean’s Office, UPEI Human Resources/Payroll Office
- Maintain office supplies and repository of resource materials
- Maintain a well-organized, confidential filing system for department records
- Prepare agenda and meeting materials; take minutes at departmental meetings
- Assist in the preparation and submission of Departmental reports
- Provide functional guidance to other administrate support personnel
- Other duties as developed and assigned
**QUALIFICATIONS**:
- Successful completion of a recognized post-secondary program as an administrative assistant, or in a related discipline
- A minimum of 3 years’ previous experience in administrative or executive support roles, preferably in an educational setting, or an equivalent combination of education and work experience
- Demonstrated excellence in interpersonal and communication skills
- Demonstrated ability to work independently, manage multiple tasks amid changing priorities and actively problem-solve and take initiative where appropriate
- Excellent organizational and time management skills; strong attention to detail and a clear understanding of the importance of confidentiality
- Demonstrated ability to work with others while meeting regular deadlines
**ASSETS**:
- Familiarity with the academic/curricular programs, policies and procedures at the Atlantic Veterinary College
- Working knowledge of UPEI-specific programs such as Moodle, MyUPEI, 25Live and Romeo
- Familiarity with the university environment and university policies & procedures
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