Pension Administrator

2 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**This position is contingent on funding.**

**Responsibilities**:
Remain Current and Conversant with Compliance Requirements, Trends, and Best Practices
- Maintain awareness of legislation, regulations, and standards related to pension administration in order to ensure compliance within area of responsibility
- Participate in industry groups, networking with peers to gain insights into trends as well as arrangements of comparable entities
- Participate in professional development to aid in ongoing knowledge and skills acquisition

Effective and Accurate Administration of Pension Arrangements
- Responsible for the administration of the pension arrangements, as deemed appropriate by the Pension Manager including, but are not limited to, the following:

- Performs, or provides peer review for, pension calculations and production of benefits statements, ensuring delivery to members/beneficiaries on an accurate and timely basis following employment termination (incl. death) or to support retirement from the University
- For terminations and Staff/CUPE/Non-faculty retirements, support an understanding of the options, including potential implications for post-retirement benefits based on age and eligibility
- For deaths, act as the key point of contact within HR for communications and corresponding actions/understanding required of beneficiaries (incl. coordination of pension payout, life insurance, survivor healthcare benefits)
- Coordinate the collection of pension option decisions on a timely basis, manage follow up activities to enforce deadlines communicated to members; communicate decisions to other HR teams as required (e.g. coding post-retirement benefits on the HR system)
- Coordinate the necessary internal approvals following member elections confirmation (or default status), and ensure timely delivery of directions to the custodian for payment; ensure maintenance of pension and lump sum payment summary monthly and resolve/escalate any issues
- Perform monthly reconciliations of pension and lump sum payments
- For pensioner deaths, coordinate recovery of pension overpayments as necessary; act as the key point of contact within HR for communications and corresponding actions/understanding required of beneficiaries/executors (incl. pension settlement, life insurance, survivor healthcare benefits)
- Organizes and maintains a case management tracking system to enable real time oversight for the Manager, Pension Services; specifically highlights/escalates key issues to mitigate risks
- In collaboration with the Pension Analyst, conduct ongoing validation of data within the pension system, to enable accurate preparation of benefit calculations and statements; assist with ensuring member data integrity sent to the Actuary for valuation purposes
- Generate and review relevant reports (i.e. upcoming retirement report, termination report etc.) to ensure coding and administration fulfillment on the Pension system as needed
- Act as key point of contact within the Pension team for the external auditors on an annual basis; compile data required and respond to queries
- Ensure calculations and communications are in compliance with pension plan rules (including flex contribution, additional voluntary contribution, excess contribution, and transfer in balances), applicable legislation, as well as UW policies, procedures and practices
- Identify pension process improvement initiatives, suggest solutions to Manager, Pension Services and assist with implementing changes, where feasible

Communication of Pensions and Corresponding Administration to all Stakeholders
- Develop, maintain, and deliver presentations, written materials and documents, and other communications channels as required to support understanding of the pension arrangements
- Collaborating with the Pension team and other HR teams, ensure all communication material is current, accurate and understandable by stakeholders; contribute to the Employee Benefits Program booklet (twice per year) and monitor the HR website for revisions as required on an ongoing basis
- Provide effective customer service and support to other areas of HR, including junior members of the Pension team, and the University community for area of responsibility; inform campus community of terminations, retirements, and deaths
- Support the development of reports and exhibits as required for the Pension & Benefits Committee, for presentation by the Manager, Pension Services

Other duties as required
- Liaise with HR colleagues as required to ensure understanding of current arrangements and participates in HR cross functional review of processes and procedures to provide pension impacts
- Participate in special projects to facilitate continuous improvement and improved business practices within the Office of the Associate Provost, Human Resources
- Other projects and administrative activities as requested

Qualifications:

- 4 year post-secondary qualification or equivalent educ

  • Pension Administrator

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Pension Administrator is responsible for the accurate and effective application of pension arrangements for eligible individuals as per the plan design parameters, ensuring clear and concise communications and integrity of the related processes. In collaboration with the Pension Manager, trains other members of the pension team and...

  • Pension Administrator

    5 months ago

    Waterloo, Canada Union Benefits Full time

    Union Benefits is Canada's only third-party administration company owned and built by the union trust funds we work for. For 40 years, Union Benefits has been leading the way when it comes to supporting multi-employer union trusts in Canada. We deliver innovative and market-leading member pension, health benefit, vacation pay, supplementary unemployment...

  • Administrator

    6 months ago

    Waterloo, Canada RWAM Insurance Administrators Inc. Full time

    **Why RWAM?**: Are you looking to work with a dedicated team of professionals making a difference in the lives of employers and employees every day? This position will be based out of our head office in the rapidly growing town of Elmira, minutes from Waterloo, where you can enjoy the benefits of a small-town atmosphere with all the perks of the big...

  • Group Administrator

    7 months ago

    Waterloo, Canada RWAM Insurance Administrators Inc. Full time

    **Why RWAM?**: Are you looking to work with a dedicated team of professionals making a difference in the lives of employers and employees every day? This position will be based at our head office in the rapidly growing town of Elmira, minutes from Waterloo, where you can enjoy the benefits of a small-town atmosphere with all the perks of the big city! As a...

  • Administrative Assistant

    7 months ago

    Waterloo, Canada RWAM Insurance Administrators Inc. Full time

    **Why RWAM?**: Are you looking to work with a dedicated team of professionals making a difference in the lives of employers and employees every day? This position will be based at our head office in the rapidly growing town of Elmira, minutes from Waterloo, where you can enjoy the benefits of a small-town atmosphere with all the perks of the big city! As a...

  • Administrative Assistant

    1 month ago

    Waterloo, Canada Project Ploughshares Full time

    **Position Summary**: Reporting to the Director of Operations, the Administrative Assistant is responsible for: - providing administrative support to the Directors and other staff. - using _Financial Edge_, maintains systematic, accurate, and timely processing of all account’s payables including, but not limited to, invoicing, vendor invoice processing...

  • Administrative Assistant

    4 days ago

    Waterloo, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Csr Group Administrator

    7 months ago

    Waterloo, Canada RWAM Insurance Administrators Inc. Full time

    **Why RWAM?**: Are you looking to work with a dedicated team of professionals making a difference in the lives of employers and employees every day? This position will be based at our head office in the rapidly growing town of Elmira, minutes from Waterloo, where you can enjoy the benefits of a small-town atmosphere with all the perks of the big city! As a...

  • Manager, Group Administration

    2 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Group Administration Specialist

    3 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Academic Administrative Assistant

    2 months ago

    Waterloo, Canada St. Jerome's University Full time

    Department: - Vice-President Academic **Date of Posting**: October 15, 2024 **Position**:Academic Administrative Assistant (Permanent, full-time) **Hiring Range**:$52,929 - $58,534 **Benefits**:Extended health, dental, life insurance, long term disability, pension, vacation, tuition benefit, travel medical coverage, Employee and Family Assistance...

  • Bilingual Network and Systems Administrator

    6 months ago

    Waterloo, Canada Orbit Full time

    **Company Description** Who We Are** With every job, there’s always the question of “why”. Why join a company? Why be part of their mission? Here, the why is easy. It’s because at some point, we’ve all needed someone there for us. At the OTIP Group of Companies (OGC), we believe that something special happens when employees feel valued for the...

  • Administrative Assistant

    5 months ago

    Kitchener-Waterloo, Canada Larrek Investigations Full time

    We are currently seeking applicants for our in-office Administrative Assistant role, starting at $22.00/per hour. - **Please note, this is a fully in-office position that is not compatible with remote working.**_ **WHY WORK WITH US?** - Competitive hourly wage - Opportunities to gain valuable industry experience - Health and Dental Benefits - Pension Plan -...

  • Financial Services Administrator Specialist

    2 weeks ago

    Waterloo, Ontario, Canada Equitable Life of Canada Full time

    We are seeking a highly skilled Financial Services Administrator to join our team at Equitable Life of Canada.About the RoleThis is a permanent, full-time opportunity that will be based in our office in Waterloo, ON. As a Savings and Retirement Administrator, you will play a key role in administering new business and in-force transactions for various...

  • Savings & Retirement Administrator

    5 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Savings and Retirement Administrator

    5 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Savings and Retirement Administrator

    6 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Junior Network Administrator

    5 months ago

    Waterloo, Canada Heartland Farm Mutual Inc. Full time

    Located in Ontario and Nova Scotia, Heartland Mutual Insurance strives to be the Best Mutual. Our team of talented and dedicated professionals challenge the norm and strive to be extraordinary. It’s all about fulfilling our promise with a personal approach. With our team, you’ll bring this purpose to life every day by living our values, being open to...

  • Junior Network Administrator

    6 months ago

    Waterloo, Canada Heartland Farm Mutual Inc. Full time

    Located in Ontario and Nova Scotia, Heartland Mutual Insurance strives to be the Best Mutual. Our team of talented and dedicated professionals challenge the norm and strive to be extraordinary. It’s all about fulfilling our promise with a personal approach. With our team, you’ll bring this purpose to life every day by living our values, being open to...

  • Field Contracting Compensation Administrator

    6 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...