Events Assistant

4 days ago

Toronto, Canada St. Joseph Communications Full time

**About SJC Media**

SJC Media is Canada’s fastest growing media company and the largest and most decorated magazine publisher in the country. Bolstered by a network of strong digital properties, we engage Canadians of all ages, in all parts of the county, around topics about which they are deeply passionate about.

**Key Responsibilities**:
**Administrative Support**:
- Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, and coordinating communication between departments.
- Prepare and maintain event-related documentation, such as contracts, invoices, and budgets.
- Handle general office duties, including filing, data entry, and managing correspondence.

**Event Logistics**:
- Coordinate event logistics, including venue selection, catering, transportation, and accommodation arrangements.
- Ensure all event materials and equipment are prepared and available on-site.
- Assist with event setup and teardown, ensuring that all elements are executed to the highest standard.

**Vendor Management**:
- Liaise with vendors, suppliers, and contractors to secure services and negotiate contracts.
- Manage vendor relationships, ensuring timely delivery of goods and services.
- Oversee payment schedules and ensure all vendors are compensated promptly.

**Leadership Team Support**:
- Provide direct support to the leadership team by assisting with event planning and execution.
- Participate in brainstorming sessions and contribute ideas for improving event processes and experiences.
- Assist in the preparation of post-event reports, analyzing the success and areas for improvement.

**Qualifications**:

- Bachelor’s degree in Event Management, Business Administration, or related field.
- 2+ years of experience in event planning, administration, or a related role.
- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with a keen attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Ability to work under pressure and meet tight deadlines.
- A proactive attitude and a team-oriented mindset.

**_ SJC Values_**
- ** Amaze our customers**: We put our customers’ evolving needs at the heart of the business and inspire through our ideas, quality and service.
- ** Be relentlessly curious**: We take the initiative to learn, try new things and brainstorm the next big idea.
- ** Respect every individual as equal**: We value diversity as the means to creativity and cultivate a collaborative environment where everyone belongs.
- ** Innovate and adapt with urgency**: Forward-thinking and flexible, we react quickly and boldly to change.

**_ Accommodations at SJC_**
- SJC is an equal-opportunity employer. SJC is committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources department if any accommodations are needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially._

**_ Inclusion at SJC_**
- Equality and respect for all is one of our founding values and core beliefs at SJC. We are a diverse group with associates of all ages, orientations, races, and talents. We celebrate this diversity and we draw strength from it. Inclusivity at SJC means fostering a culture that welcomes and respects each individual as equal - both inside our walls and within the larger communit_y

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