Administrative Assistant Iii

3 weeks ago


Uxbridge, Canada BGIS Full time

ABOUT US

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES
- Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
- Coordinate regional reports and perform preliminary analysis
- Coordinate corporate initiatives throughout the region
- Track regional priorities and ensure that information is tracked and compiled as requested
- Coordinate ESAT information and dissemination
- Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
- Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
- Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
- In some cases, enter and update Team Members’ information in HRMS.
- Other related general administrative duties as required
- Other duties as assigned

KNOWLEDGE & SKILLS
- Requires three (3) to five (5) years of administrative experience
- Excellent computer skills, proficient with MS Office
- Self-motivated
- Ability to work independently with little or no supervision
- Excellent interpersonal skills
- Problem solving skills
- Effective leadership skills - may have personnel to manage
- Strong time management skills and organizational skills
- Strong written and verbal communication skills
- Strong customer focus

Licenses and/or Professional Accreditation
- None required



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