Administrative Secretary

3 weeks ago

Delta, Canada Corporation of Delta Full time

**Administrative Secretary - Parks, Recreation & Culture**
**Delta, British Columbia, Canada**:
**Location**:City Hall
**Employment group**: Exempt
**Hours of Work**: 35 Hour Work Week
**Job ID**:24-67 EX

One of the sunniest regions in BC’s Lower Mainland, Delta embraces three unique communities - Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.

**Duties will include**:

- Maintain electronic tracking and records of invitations and customer complaints and inquiries.
- Coordinate meetings with community stakeholder groups, and occasionally have preliminary meetings with stakeholders to clarify issues to determine priority and the required level of senior staff involvement.
- Review, track and manage departmental Council Reports to ensure compliance with corporate requirements and policy.
- Provide ongoing clerical support for the General Manager and Directors.
- Manage the Department filing system, which consists of historic paper records and electronic records, to ensure consistent retention and efficient record management.
- Anticipate, identify and manage emerging issues and challenges.
- Independently and appropriately direct internal/public requests for departmental service.

**Qualifications**:

- A minimum of five (5) years of extensive, high level office experience plus post-secondary certificate in Business Administration or an equivalent combination of education and experience will be considered.
- Proficiency in MS Office and desktop publishing. Local Government Management courses are an asset.
- Experience handling senior levels of government, business, residents and local associations and related issues.
- An ability to uphold the dignity, respect, order and confidentiality of the City of Delta.
- Tact and diplomacy in handling sensitive issues.
- Strong organizational, interpersonal and communications skills are essential.

We thank all applicants for their interest; only those under consideration will be contacted.

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