Office Administrator

3 weeks ago

Port Coquitlam, Canada Thomson Heating and Air Conditioning Full time

We keep on growing because we only hire the best people, and our customers love us for it. We’ve been at this a long time here. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and education. People often come to us looking for a job. We are currently looking for a Office Administrator (12 month contact):
To administratively support the members of the Business Team through:

- Managing all accounting activities relating to accounts receivable, accounts payable
- Assistance with Payroll
- Receiving and ordering parts and stock
- Processing warranty claims with supplies
- Processing counter sales and payments
- Ensure the collection of money is occurring at the point of service or proper paperwork for financing is being signed at the point of service.
- percentages, etc. Produce statistical data for key managers.
- Answering the phone as seasonal demands require.
- Billing research and problem resolution
- Complete contract documents as needed
- Daily client interaction and liaison
- General administration (filing, circulating documents, mailings, courier etc.)
- Dispatch and schedule technicians when required
- Special projects and reports as required.

Education/Experience/Skills
- A Secondary School Diploma
- A minimum of 2 to 3 years experience in an administrative function, preferably in support of a finance or accounting field.
- An extreme proficiency in MS Office (Word, Excel)
- Prior experience in HVAC (assist)
- Effective time management, organizational abilities
- A professional attitude illustrated through superior verbal and written communications skills coupled with demonstrated customer service skills.
- Demonstration of sound decision making skills and professionalism in dealing with sensitive information, necessitating use of discretion, tact and good judgment. Must be able to work independently, have analytical and problem solving skills, and superior interpersonal and communication skills, both verbal and written.
- Strong organizational skills, the ability to establish priorities with attention to detail, and work without direct supervision in a small office environment.

**Benefits**:
We expect a lot from our team. That's why we're committed to providing them with industry-leading benefits and compensation that help them get better at their job, while providing for their families, which include:

- Competitive compensation
- Excellent benefits package
- Opportunity for growth

We thank all who apply, however only those selected for an interview will be contacted. The Thompson Industries is an equal opportunity employer.

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