Administrative Assistant/receptionist

4 weeks ago

Barrhead, Canada Blue Heron Support Services Association Full time

**Position Summary
- 1YR Temporary Position**

Reporting to the Executive Assistant, the Administrative Assistant ensures that the office operates efficiently and professionally throughout the organization.

**1. Specific Duties and Responsibilities**

**a. Office Management**
- Ensure clerical and reception areas are set up efficiently and pleasantly.
- Ensure adequate office supplies are purchased and organized.
- Ensure all office/administrative equipment is in proper working order. Arrange for repair or replacement of equipment in conjunction with the supervisor.
- Ensure that the general public is dealt with professionally.
- maintain an efficient system for use of telephones and relaying messages.
- Maintain an adequate method of handling and distributing mail and other information as received.
- Maintain a staff schedule board as a method for tracking staff.
- Maintain an efficient system for tracking keys.
- Orient any new admin staff.
- Handles all management travel, including booking of hotel rooms, conferences, etc.

**b. Employee Support/Clerical**
- Ensure employees have access to the appropriate administrative forms and information.
- Provide support to employees with filing systems if needed.
- Ensure requests for typing are completed as required. This includes the creation of the
- Association brochures,
- business cards,
- all professional development certificates,
- program specific charting,
- spreadsheets, scanning, copying, laminating and
- making posters, etc.
- Develop and maintain a working knowledge of computer equipment and programs.
- Ensure that equipment is maintained and operated appropriately.
- Copy and distribute materials as requested.
- Answer phone calls in a professional and courteous manner.
- Ensure confidentiality in all clerical and reception duties.
- Assist with fundraising administrative tasks and collection of funds from these events.

**c. Teamwork**
- Attend all team meetings, sessions and general staff meetings.
- Work effectively with team members in a positive and professional manner.

**d. Financial Management**
- Assist with accounts receivable/payable as required.
- Monitor and handle cash and cheques according to policy.
- Ensure bank deposits are made on a regular basis and according to finance policy.
- Issue receipts for cash/cheques received as per policy.
- Ensure that office petty cash, program cash and other money left in the care of the clerical staff are secure.

**e. Files, Reports and Records**
- Ensure that an efficient system of filing association information is maintained and regularly updated.
- Ensure all filing for personnel files and client files is completed and maintained according to association and funder requirements.
- Ensure file recovery processes are followed and files are cataloged and shipped to funder following discharge of clients.
- Ensure all essential records and information are secured and maintained as per policy.
- Ensure Association resources are kept in an appropriate and accessible place. Monitor the loan of these resources.
- Ensure list of relevant and necessary addresses and phone numbers is maintained.

**f. Inventory**
- Maintain inventory lists and update by March 31 each year.

**g. Professional Development**
- Identify training and development needs with supervisor
- Participate in staff meetings and sessions as required.
- Maintain a general knowledge of the Association including its purpose and activities.

**h. Other**
- Any other duties required from time to time by the Executive Assistant.
- Administrative staff on various committees
- Newsletter - Monthly newsletter, collect information and distribute to all staff.
- Send flowers/gift card to staff when requested by Executive Assistant.
- Staff Room clean, organized and stocked.
- Book meeting rooms
- Order food for meetings when requested
- Provide computers to staff when needed.
- ShareVision trouble shooting.
- Confirm staff attendance for professional development and collect learner agreements and assist HR.

**2. Qualifications**:
**a. Education**
- High School Diploma
- Administrative Assistant Certificate or Diploma

**b. Experience**
- Good typing skills (60 wpm)
- Knowledge of computer programs including word and excel etc.
- Excellent interpersonal skills
- Professional in appearance and attitude

**c. Other**
- Criminal Record Check

Note: Equivalencies of education and experience may be considered.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $17.36-$25.13 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-05-20
Expected start

  • Administrative Assistant

    1 month ago

    Barrhead, Canada Richardson International Full time

    At Richardson International, being truly invested is at the heart of everything we do. For 160 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada’s Best Managed Companies and has more than 3,000 employees across Canada, the U.S. and the U.K. Richardson...

  • Administrative Assistant

    2 weeks ago

    Barrhead, Canada Richardson International Full time

    At Richardson International, being truly invested is at the heart of everything we do. For 160 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada’s Best Managed Companies and has more than 3,000 employees across Canada, the U.S. and the U.K. Richardson...

  • Administrative Assistant

    2 months ago

    Barrhead, Canada Northplex Ltd Full time

    **Job description** The Administrative Assistant provides administrative support to the Barrhead office. This position must be comfortable in answering phones and supporting customers, vendors and staff in various ways. This position will require an ability to learn, develop and support multiple facets of the business. This position is responsible for: -...

  • administrative assistant

    1 month ago

    Barrhead, Canada Red Baron Inn Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksCarry out administrative activities of establishmentOversee and co-ordinate office administrative proceduresReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and...

  • administrative assistant

    2 days ago

    Barrhead, Canada Red Baron Inn Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksCarry out administrative activities of establishmentOversee and co-ordinate office administrative proceduresReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and...

  • administrative assistant

    1 month ago

    Barrhead, Canada Red Baron Inn Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksCarry out administrative activities of establishmentOversee and co-ordinate office administrative proceduresReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office...

  • administrative assistant

    2 days ago

    Barrhead, Canada Red Baron Inn Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksCarry out administrative activities of establishmentOversee and co-ordinate office administrative proceduresReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office...

  • Administrative Assistant

    2 days ago

    Barrhead, Canada Kilian holding Ltd Full time

    Job Overview: **Responsibilities**: - Organize and schedule appointments - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Submit and reconcile expense...

  • Summer Student-administrative Assistant

    1 month ago

    Barrhead, Canada Blue Heron Support Services Association Full time

    Tasks and Responsibilities The Administrative Assistant will assist the BHSSA Behavioral Specialist with planning and preparing for meetings and conferences with individuals, their families and support staff. Duties include arranging appointments, managing calendar, recording and preparing minutes, and assisting with compiling behavioral plans, as well as...

  • Medical Office Assistant

    2 days ago

    Barrhead, Canada Barrhead Medical Centre Full time

    **Company Description** Barrhead Medical Centre was founded by Alberta physicians with a strong commitment to public health care and the Canadian Health Act. A family practice committed to provide a caring and personalized health services to patients in and around the Barrhead area. Our care begins when our patients walk in the door of the clinic and are...

  • Administrative Support

    2 days ago

    Barrhead, Canada Government Of Alberta Full time

    **Administrative Talent Pool (AS3 - AS4) (44468)** **About Us** - inclusion-policy.aspx This competition will be used to fill current and future vacancies for wage, temporary and permanent Administrative Support positions as part of the Administrative Talent Pool. Part-time opportunities may be available. The Transportation and Economic Corridors provides...

  • Administrative Support Iv

    1 month ago

    Barrhead, Canada Alberta Health Services Full time

    **Your Opportunity**: Reporting to the HIM Supervisor, the Administrative Support IV - HIM Working Leader will be the initial point of contact for HIM (Health Information - Records Management / Patient Registration/ Switchboard). The HIM Working Leader will provide training and support to the staff, assist with schedules and assist in the implementation,...

  • Administrative Support Iv

    8 hours ago

    Barrhead, Canada Alberta Health Services Full time

    **Your Opportunity**: Reporting to the HIM Supervisor, the Administrative Support IV - HIM Working Leader will be the initial point of contact for HIM (Health Information - Records Management / Patient Registration/ Switchboard). The HIM Working Leader will provide training and support to the staff, assist with schedules and assist in the implementation,...

  • office administrator

    2 weeks ago

    Barrhead, Canada Amayra enterprises ltd Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Officer

    4 weeks ago

    Barrhead, Canada FasGas Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    1 month ago

    Barrhead, Canada FasGas Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • office administrator

    3 weeks ago

    Barrhead, Canada Amayra enterprises ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    2 days ago

    Barrhead, Canada Amayra enterprises ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Administrative Support Iii

    2 days ago

    Barrhead, Canada Alberta Health Services Full time

    Your Opportunity: Under the general direction of the Supervisor, Registration Switchboard and Patient Information, this position performs a variety of administrative support duties including interviewing clients/patients to perform positive patient identification; obtaining accurate demographic and financial information; and entering information in the...

  • Dental Receptionist

    1 month ago

    Barrhead, Canada Alliance General Dentistry, Barrhead General Dent Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic information to clients and the public - Obtain and process information required to provide customer service - Order office supplies - Record and relay information - Schedule and...