Medical Secretary

2 weeks ago

Greater Sudbury, Canada Health Sciences North Full time

**Medical Secretary**:
Competition #

2631

Job Title

Medical Secretary

Department

Psychiatric Outpatient Clinic

Status

Permanent

Work Type

Full-time

Affiliation

CUPE Clerical

Shift Assignment

Days

Bilingualism Required

Yes

Police Check Requirement

Vulnerable Sector Check

Site

Kirkwood-Cupe Clerical

Salary Information

$25.53 - $26.83

Application Closing Date

Mar 29, 2023

**KEY FUNCTION**:
Provide administrative support and specialized secretarial services to the department.

**REPORTING**:
Under the general direction of the Coordinator, Psychiatric Outpatient Clinic & Central Intake Referral Coordination.

**DUTIES**:

- Provide secretarial services (e.g. transcription of dictation and minutes of meetings, draft reports/memos/forms/templates, keyboarding, data entry, photocopying, and scanning).
- Prepare external and internal correspondence.
- Review and process incoming referrals and faxes.
- Schedule appointments and meetings as required.
- Assist in the preparation of demographic and patient related statistics.
- Input demographic and patient related information into electronic medical record.
- Direct all incoming telephone calls appropriately, screen all patient related telephone calls, register patients and visitors, and manage/distribute incoming mail.
- Prepare and process billings.
- Work in collaboration with Health Information Services to maintain all patient records (electronic and paper) according to established processes, policies and procedures and take required action to make any necessary corrections.
- Manage and respond to physician requests (i.e. obtaining outstanding tests or reports for the patient’s chart, contacting partners in care to determine status of referrals, etc.).
- Track external referrals, labs, and requisitions.
- Maintain an effective filing and information retrieval system.
- Review case files for retention of materials and destroy outdated material in accordance with procedures and applicable legislation as required.
- Maintain databases and contact lists as required.
- Organize, maintain and keep an inventory of adequate office, medical, and cleaning supplies as required.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Participate in hospital training as required.
- Assist with improvement initiatives as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a one (1) year Diploma in a Medical Office Administration field, from an accredited college.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Six (6) months’ experience working in a related position in a healthcare environment is preferred.
- Experience working with vulnerable and at risk populations is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated knowledge of and proficiency with Medical Terminology.
- Demonstrated ability to type a minimum of 40 words per minute.
- Demonstrated proficiency in data entry.
- Demonstrated knowledge of and proficiency in taking dictation/minutes and transcription.
- Demonstrated computer skills with advanced proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
- Demonstrated ability to effectively interact and communicate with patients, families and healthcare workers.
- Ability to prioritize tasks.
- Demonstrated compliance with HSN’s privacy policy.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Successful criminal reference check is required for vulnerable sector.
- Proven ability to work independently and in a team environment.
- Demonstrated commitment to ongoing professional development.
- Demonstrated professionalism in dealing with confidential and sensitive issues.
- Demonstrated positive work record and good attendance record
- Ability to meet the physical and sensory demands of the job.
- Ability to travel between local sites.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

  • Medical Secretary for Multiple Gta Locations

    4 days ago

    Greater Toronto Area, Canada Medical Secretary for multiple GTA locations Full time

    Our clinics located in Toronto midtown, Mississauga, Etobicoke, Scarborough and Richmond Hill looking for Medical Secretaries with College of Medical Office Admin diploma or relevant previous experience. Knowledge of EMR (OSCAR) and certified to inject are preferred. Based on experience salary starts from $16-18/h **Job Types**: Full-time, Part-time,...

  • Medical Secretary

    12 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Medical Secretary**: Competition # 2680 Job Title Medical Secretary Department Health Information Services Status Temporary April 2023 to October 2023 Work Type Full-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site RLHC-CUPE Clerical Salary Information $25.53 to $26.83...

  • Medical Secretary

    13 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Medical Secretary**: Competition # 5438 Job Title Medical Secretary Department Specialty Clinic Status Permanent Work Type Full-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site RLHC-CUPE Clerical Salary Information 27.15 to 28.54 Application Closing Date April 10,...

  • Medical Secretary

    13 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Medical Secretary**: Competition # 5229 Job Title Medical Secretary Department Outpatient Rehabilitation Programs Status Permanent Work Type Full-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement Vulnerable Sector Check Site RLHC-CUPE Clerical Salary Information 27.15 to...

  • Medical Secretary/receptionist

    12 hours ago

    Greater Sudbury, Canada Minnow Lake Medical Group Full time

    Looking for an experienced individual to take on the role of the medical secretary. **Job description** - Patient greeting, appointment scheduling, faxing, filing, photocopying, and others. - Managing clinical notes and referral requests - Ensure that all new/recurring appointments are scheduled according to our guidelines - Reschedule and/or cancel...

  • Medical Secretary

    13 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Medical Secretary**: Competition # 5653 Job Title Medical Secretary Department Chronic Disease Self-Mgmt, OBIRS, Integrated Chronic Pain Status Temporary (May 2024 to Mar 2025) Work Type Full-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site Sudbury Outpatient Centre-Cupe...

  • Secretary Receptionist

    13 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Secretary Receptionist**: Competition # 5690 Job Title Secretary Receptionist Department Systems & Operational Support Status Temporary (Jun 2024 to Nov 2024) Work Type Full-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site Sudbury Mental Health and Addictions Centre - Cedar...

  • Administrative Secretary

    12 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Administrative Secretary**: Competition # 2895 Job Title Administrative Secretary Department Surgical Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required N/A Police Check Requirement N/A Site RLHC-Non Union Non Managment Salary Information 29.46 to 34.66 Application Closing...

  • Secretary Receptionist

    12 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Secretary Receptionist**: Competition # 2412 Job Title Secretary Receptionist Department Cardiac Pulmonary Rehabilitation Status Permanent Work Type Part-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site Cardiac & Pulmonary Rehabilitation CUPE Clerical Salary...

  • Medical Receptionist

    2 days ago

    Greater Sudbury, Canada Sudbury Family Healthcare Clinic Full time

    Receptionist/Medical Secretary Job type: Full time - Temporary - 12 - 20 months Qualification: Reception/Medical Administration: 1-2 years (preferred) Job description: Sudbury Family Healthcare Clinic is a friendly, busy three physician medical practice. We are looking to fill a Full Time Receptionist position starting in March. Duties include but not...

  • Administrative Secretary

    7 days ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Administrative Secretary**: Competition # 3112 Job Title Administrative Secretary Department Laboratory & Pathology Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment As assigned Bilingualism Required No Police Check Requirement N/A Site RLHC-Non Union Non Managment Salary Information $52,474.50 to $61,756.50...

  • Medical Dicta Typist

    12 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Medical Dicta Typist**: Competition # 2604 Job Title Medical Dicta Typist Department Cardiodiagnostics Status Permanent Work Type Part-time Affiliation CUPE Clerical Shift Assignment Days Bilingualism Required No Police Check Requirement N/A Site RLHC-CUPE Clerical Salary Information $25.53 to $26.83 per hour Application Closing...

  • Department Secretary

    2 days ago

    Greater Sudbury, Canada North Bay Regional Health Centre Full time

    **DEPARTMENT: WORDPLAY/JEUX DE MOTS** **POSITION: ONE (1) PERMANENT PART TIME DEPARTMENT SECRETARY** **SITE: NBRHC (SUDBURY)** **HOURS: MONDAY TO FRIDAY, 0830-1630 (THURSDAYS 1130-1930), MAY BE REQUIRED TO WORK ON EVENINGS AND WEEKENDS ON OCCASION** **SALARY: $30.208 (Min.) - $31.143 (Max.)** The Department Secretary will provide administrative support...

  • Department Secretary

    2 days ago

    Greater Sudbury, Canada North Bay Regional Health Centre Full time

    **HOURS: MONDAY TO FRIDAY, 0830-1630 (THURSDAYS 1130-1930), MAY BE** **REQUIRED TO WORK ON EVENINGS AND WEEKENDS ON OCCASION** The Department Secretary will provide administrative support of the Wordplay/Jeux de mots Programs. **QUALIFICATIONS: ** College Diploma in Office Administration/Administrative Assistant or equivalent experience is required...

  • Administrative Secretary

    13 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Administrative Secretary (Academic and Research Impact)**: Competition # 5238 Job Title Administrative Secretary (Academic and Research Impact) Department Academic & Research Impact Status Temporary (March 2024 to August 2025) Work Type Full-time Affiliation Non Union Shift Assignment As assigned Bilingualism Required No Police Check...

  • Administrative Secretary

    12 hours ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Administrative Secretary (Academic and Research Impact)**: Competition # 2629 Job Title Administrative Secretary (Academic and Research Impact) Department Academic & Research Impact Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required No Police Check Requirement N/A Site RLHC-Non Union...

  • Administrative Secretary

    7 days ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Administrative Secretary (Supportive Care Travel Navigation)**: Competition # 5391 Job Title Administrative Secretary (Supportive Care Travel Navigation) Department Supportive Care Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required Yes Police Check Requirement N/A Site RLHC-Non Union...