Administrative Services Assistant

2 weeks ago

New Westminster, Canada City of New Westminster Full time

**_Great City, Great Work, Great Future_**
**Administrative Services Assistant**:
**DEPARTMENT**:Parks and Recreation**
**STATUS**:Full Time**
**NO. OF POSITIONS**:One**
**UNION**:CUPE, Local 387**
**HOURS OF WORK**:35 hours per week, **Monday to Friday**
**SALARY**:$52,120 - $61,252 annually (2021 rates) + **comprehensive benefits package**

**If you are a self-motivated, enthusiastic and collaborative individual who thrives in a fun and dynamic work environment, we want to hear from you The Parks & Recreation Department is seeking an administrative services assistant who is organized and detail-oriented; dependable and reliable; and personally invested in supporting others and providing exceptional service to a team of professionals. Your responsibilities include**:

- Performing administrative duties for supervisor(s); arranges appointments, meetings and logistics; maintains calendars; composes correspondence, reports and information processing; and maintains a variety of records and accounts.
- Conducts research; and compiles and maintains a diversity of data and statistical reports.
- Ensures for preparation, printing, deadlines adherence and distribution of Council and Committee agendas, minutes and materials; and tracking for departmental action items.
- Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speaking notes.
- Enters and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims and other materials.
- Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
- Improves and recommends new office procedures and systems.
- Performs other duties as required

**If you have the following characteristics and qualifications, we want to hear from you**
- Minimum 3 years of administrative experience (experience in municipal environment is considered an asset).
- Grade 12 supplemented by the completion of an office or business administration program, or a discipline related to the work; or an equivalent combination of training and experience as deemed suitable by the employer.
- Considerable knowledge of Parks & Recreation rules, regulations, policies and procedures.
- Superior organizational and time management skills.
- Effective problem solving skills and ability to make independent decisions and work with mínimal supervision.
- Demonstrated ability to perform the work with a high level of accuracy and attention to detail.
- Demonstrated ability to build effective working relationships and to work collaboratively as part of a team.
- Ability to effectively communicate related rules, regulations, and policies to a variety of internal and external stakeholders.

**Our Vision**:
**What We Offer**:
Work-life balance - 35 hour work week plus vacation and optional compressed day off program
Health and wellness - comprehensive benefits, plus other wellness-focused programs and benefits
Retirement benefits - including municipal pension plan
Career development - ongoing learning and development program and education opportunities
- To support a workforce that reflects the diversity of our community_**_; _**_women, Indigenous Peoples, racialized individuals_**_,_**_ persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest._
- New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. _
- It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. _
- We are learning and building relationships with the people whose lands we are on._
- We thank all applicants for their interest and advise that only those selected for an interview will be contacted._
- This position is only open to those legally entitled to work in Canada._

Education : No degree, certificate or diploma
Experience : No experience

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