Assistant Controller

5 months ago

Durham Region, Canada Hela Spice Canada Inc. (Uxbridge, ON) Full time

**Company Information**

Welcome to Hela Spice Canada Inc. We are a subsidiary of Hela Spice Inc. (also known as Hela Gewürzwerk Hermann Laue GmbH). Hela Spice Inc. is a family owned, global, private organization that works in all segments of the food industry. Our Canadian operations focus primarily on the design and formulation of custom seasoning and ingredient blends for meat and seafood, dairy, bakery, snack food and other sections of the food industry.

**Financial Management**:
1. Budgeting and Forecasts:

- Prepare and assist Management in all aspects of the annual budget and forecast development in collaboration with department heads.
- Monitor actual performance against budgeted targets and provide monthly analysis and breakdown reporting to Management.
- Use data to help create insights, prioritize areas of focus and guide teams in their financial review.
- Supply the annual budget report and the monthly financials to Head Office

2. Financial Reporting:

- Prepare accurate and timely monthly financial statements, including the full excel financial package for management review and analysis.
- Analyze financial data and review with department heads to present insights to the executive team to support strategic decision-making.
- Provide assistance to operation managers in financial review, to help increase profitability of the plant.
- Manage all Fixed Assets including authorizations, cash requirements and sub-ledger.

3. Cashflow Management:

- Responsible for daily/monthly bank reports
- Monitor cash flow and manage working capital to ensure adequate funds for operations.
- Implement strategies to optimize cash flow and manage accounts payable and receivables, including maintain/oversee timely vendor invoice processing and oversee customer collections.

4. Audit and Compliance:

- Coordinate with external auditors and manage the annual financial audit process and reporting to Head Office and ensure important confidentiality throughout.
- Ensure compliance with accounting standards, tax regulations, and internal policies.
- Review preparation of HST and Stats Canada reports

5. Financial Analysis:

- Conduct financial analysis to identify trends, variances, and opportunities for improvement using the monthly financial package.
- Provide recommendations for cost-saving measures and revenue enhancement.
- Speak the language of the business; understand its products, services, business models, market trends, financial drivers, measures, and strategies; and know how these create our competitive advantage.

**Human Resource Management**:
1. Recruitment and management:

- Assist and supply proper documentation in the recruitment process at each department level.
- Oversee the various authorized signed documents for new hires, ensuring a smooth transition into the organization.
- Manage all aspects of the payroll system and related yearend tax issues.
- Manage all Employee files with accuracy and confidentiality.

2. Employee Relations:

- Oversee the staff in the Finance Department, establishing goals and objectives and completing performance reviews.
- Handle employee relations matters, including conflict resolution, performance reviews, and wage levels with Department Managers.
- Foster a positive work environment and promote a culture of open communication with all employees.

3. Benefits Administration:

- Administer employee benefits programs, including health insurance, RRSP plan, and other employee perks, and communicate thoroughly with all employees,
- Liaise with benefits providers and facilitate employee enrollment and inquiries.

4. Compliance and Policies:

- Liaison with our Legal firm to ensure compliance with employment laws, regulations, and company policies.
- Develop and update HR policies and procedures as needed.
- Give insight to the team members on key HR and business issues so to attract, select, develop, and retain the best talent to drive results.

**Qualifications**:

- Bachelor’s degree in finance, Human Resources, Business Administration, or a related field. Experience as CPA or relevant professional certification preferred but not a requirement.
- Proven experience in financial management, including budgeting, financial reporting, and analysis.
- Thorough knowledge of HR best practices, employment laws, and compliance requirements as applied with experience.
- Excellent interpersonal and communication skills, with the ability to work collaboratively across departments.
- Proficiency in financial software and HR management systems, preferred Excel, Ceridian, and SAP.
- Experience in working with multiple accounting issues and human resource issues.

**How to Apply**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

COVID-19 considerations:
Current company policy requires minimum double vaccination

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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