Administrative Assistant

7 months ago

National Capital Region, Canada Defence Construction Canada Full time

Who Can Apply?:
**Internal (DCC Employees) and External (General Public)**
- Salary Range:
**$45,976- $62,068**
- Employment status:
**Continuing**
- Term Length:
- Security Level:
**Secret**
- Language Requirement:
**Bilingual Preferred**
- Closing Date:
**19/04/24**
- Country:
**Canada**
- **This position is located in Richmond, ON**_

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

**KEY AND PERIODIC ACTIVITIES**
**The duties and responsibilities listed below are representative but not all-inclusive**:
**Primary**
- Provide daily administrative and operational support to employees at all levels of the business unit
- Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
- Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
- Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
- Track budgets for service level agreements and training and development
- Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
- Prepare year-end financials, set up files and databases for new fiscal year, archive files

**Other**
- Take and prepare minutes of monthly meetings
- Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
- Perform receptionist duties and act as backup for other administrative employees, as required
- Other duties as assigned

**SKILLS**
**General and Specific Knowledge**
- Administrative best practices
- Accounting principles
- Intermediate MS Office expertise
- Records management

**Formal Education and/or Certification(s) and Experience**
- **Minimum**: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
- **Preferred**:minimum requirements and general accounting courses and/or basic accounting experience

**Abilities**
- Use applicable computer software and operating systems
- Manage multiple deadlines and priorities
- Demonstrate attention to detail

**DEVELOPMENT AND LEADERSHIP**
- Provide functional advice and guidance to employees
- Occasionally coordinate work of other administrative staff in business unit

**WORKING CONDITIONS**
- Typical office environment with occasional travel

IND1

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
- DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
- criminal record checks
- reference checks
- previous employment
- open source checks
- credit/financial status

Be part of a diverse and inclusive workplace

  • Administrative Assistant

    4 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$49,178 - $63,930** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **Bilingual Mandatory** - Closing Date: **26/09/2024** - Country: **Canada** The Administrative Assistant coordinates and carries out...

  • Administrative Assistant

    7 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$49,178 - $63,930** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **Bilingual Mandatory** - Closing Date: **29/05/24** - Country: **Canada** The Administrative Assistant coordinates and carries out...

  • Administrative Assistant, Industrial Security

    2 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$49,178 - $63,930** - Employment status: **Term** - Term Length: **12 months** - Security Level: **Secret** - Language Requirement: **Bilingual Mandatory** - Closing Date: **04/12/2024** - Country: **Canada** The Administrative Assistant, Industrial Security,...

  • Administrative Assistant, Industrial Security

    3 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$49,178 - $63,930** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **Bilingual Mandatory** - Closing Date: **17/10/2024** - Country: **Canada** The Administrative Assistant, Industrial Security, provides...

  • Real Estate Assistant

    1 month ago

    National Capital Region, Canada Impact Ottawa Real Estate Team Full time

    **JJob Description**: As an Administrative Assistant at Prime Realty Solutions, you will play a key role in ensuring the smooth operation of our office. You will be responsible for a variety of administrative tasks and will work closely with our team of real estate professionals. This position requires excellent organizational skills, attention to detail,...

  • Fixed-term Administrative Specialist

    7 months ago

    National Capital Region, Canada SupportNinja Full time

    We’re obsessed with growth. From enabling companies to flourish, to helping careers bloom. SupportNinja was founded in 2015 to help companies solve for scale and connect them with a wider world of talent. Our vision is to show the world a better way to grow by developing the best people, implementing the latest technology, and challenging the status...

  • Human Resources Assistant

    6 months ago

    National Capital Region, Canada SupportNinja Full time

    We’re obsessed with growth. From enabling companies to flourish, to helping careers bloom. SupportNinja was founded in 2015 to help companies solve for scale and connect them with a wider world of talent. Our vision is to show the world a better way to grow by developing the best people, implementing the latest technology, and challenging the status...

  • Clinical Administrative Assistant

    1 week ago

    National Capital Region (Almonte), Canada Extendicare Canada Inc. Full time

    About the RoleAs a Clinical Administrative Assistant at Extendicare Canada Inc., you will play a vital role in supporting our clinical teams. This is a part-time position that requires excellent communication and organizational skills.Job DescriptionThis position involves providing administrative support to our healthcare teams, including preparing...

  • Project Assistant

    1 month ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$36,380 - $47,293 ($18.66-$24.25/hr)** - Employment status: **Casual** - Term Length: **4 months** - Security Level: **Reliability** - Language Requirement: **Bilingual Preferred** - Closing Date: **31/01/2025** - Country: **Canada** **Are you an engineering,...

  • Business Development and Marketing Associate

    1 month ago

    National Capital Region, Canada nXscale Full time

    National Capital Region - Growth / Sales / Marketing Roles / - Full Time (Work from Home) / - Remote - nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations. Our client is a private equity firm specializing in minority investments in businesses with...

  • Deputy Program Manager

    3 weeks ago

    National Capital Region, Canada PingWind Full time

    **Location**:National Capital Region, VA **Required Clearance**:Secret **Required Certifications**: PMP, IAM II Level **Required Education**: BA/BS and 5 years’ experience or AA and 7 years’ experience **Position Description**: PingWind is seeking a Deputy Program Manager who will under general direction, oversees the operational planning,...

  • Technical Specialist

    7 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees Only)** - Salary Range: **$89,586 - $116,459** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **Bilingual Preferred** - Closing Date: **10/06/24** - Country: **Canada** The Technical Specialist, Real Property Management, provides complex real property...

  • Technical Specialist, Real Property Management

    3 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$89,586 - $116,459** - Employment status: **Continuing** - Term Length: - Security Level: **Reliability** - Language Requirement: **Bilingual Mandatory** - Closing Date: **24/10/2024** - Country: **Canada** The Technical Specialist, Real Property Management,...

  • Program Analyst, Sp06, Legislative Policy and

    4 months ago

    National Capital Region, Canada Canada Revenue Agency Full time

    **Group and level** SP-006 **Requisition number** 61440704 **Location** National Capital Region (NCR) / Région de la capitale nationale (RCN) **Appointment Type** Perm/Temp: Acting, Term, Lateral Move, Permanent, Promotion **Closing Date** September 06, 2024 11:59 PM Eastern Time **Pool to be created** Yes **Salary range** $74,887 to...

  • Technical Writer

    2 weeks ago

    National Capital Region, Canada Foxhole Technology, Inc. Full time

    Overview**:Job Title: Technical Writer** **Clearance: Ability to obtain a Public Trust** **Location: National Capital Region-Remote w/ability to go onsite for client in meetings in DC/Alexandria as needed** Foxhole Technology is seeking a Technical Writer to join our team newly contracted to design, develop, test, integrate, train, deploy, and maintain a...

  • Analyste Des Programmes, Sp06, Direction Générale

    4 months ago

    National Capital Region, Canada Canada Revenue Agency Full time

    **Groupe et niveau** SP-006 **Numéro de réquisition** 61440704 **Lieu** National Capital Region (NCR) / Région de la capitale nationale (RCN) **Type de nomination** Perm/Temp: Intérim, Emploi temporaire, Mutation Latérale, Permanent, Promotion **Date de fermeture** 06 septembre 2024 23 h 59 heure de l'Est **Répertoire sera...

  • Technical Analyst

    9 hours ago

    National Capital Region, Canada Willowglen Systems Inc. Full time

    **Location**:Ottawa ON, Southern Ontario (Remote) **Our Company** Willowglen Systems is an innovative company delivering industrial automation solutions for the last 50 years. Our products are developed and supported by our team of developers, data scientists, mathematicians, and engineers. Willowglen Systems has a global customer base and is chiefly...

  • Coordinator, Facility Management

    7 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$72,119- $97,360** - Employment status: **Continuing** - Term Length: - Security Level: **Top Secret** - Language Requirement: **Bilingual Preferred** - Closing Date: **07/12/23** - Country: **Canada** - Reporting to (Title): **Program Leader** The Coordinator,...

  • Coordinator, Facility Management

    7 months ago

    National Capital Region, Canada Defence Construction Canada Full time

    Who Can Apply?: **No Advertising Required - Reorganization** - Salary Range: **$72,119- $97,360** - Employment status: **Continuing** - Term Length: - Security Level: **Top Secret** - Language Requirement: **Bilingual Preferred** - Closing Date: **15/12/23** - Country: **Canada** - Reporting to (Title): **Program Leader** The Coordinator, Facility...

  • Help Desk/end User Support Manager

    2 months ago

    National Capital Region, Canada TekSynap Full time

    Responsibilities & Qualifications: **RESPONSIBILITIES** - Oversee all aspects of Tier 2 Deskside Support, ensuring efficient support for hardware, software, and connectivity issues for both normal and VIP users. - Supervises and coordinates activities of IT Service Desks Specialists, Coordinators or Technicians. - Assist computer users with hardware and...