Program Coordinator

3 weeks ago

Ottawa, Canada Atomic Energy of Canada, Ltd. Full time

**Job Description**:
Canada’s leader in nuclear science and technology, Atomic Energy of Canada Limited (AECL), is searching for a
_Program Coordinator_ to join a dynamic and highly motivated management team. AECL is a federal Crown corporation that delivers innovative solutions to address urgent challenges posed by climate change, health care, environmental remediation, and security.

AECL is looking for an analytical thinker, who has excellent problem solving, planning and organizational skills to help achieve organizational goals.

Reporting to the Manager, Contracts and Business Strategy, the Program Coordinator will support the AECL oversight of Program Management and Project Controls, including supporting the Risk Management Process, in particular, AECL’s Corporate Risk Register and Report. In addition, the position will provide administrative support to the Executive Team as required.

The position will be for a three-year term and be based out of AECL’s Ottawa or Chalk River, Ontario office locations. Occasional travel may be required from time to time to meet business objectives.

**Essential Responsibilities**:

- Provide project management coordination and support on various scopes of work related to external contracts
- Coordinate, verify, analyze and prepare regular reporting (including tracking/compiling metrics/data), drafts routine correspondence, prepares agendas, presentations, charts and graphs in the appropriate corporate format and in a timely manner to produce internal and external reports;
- Coordinate and provide input into the development of select criteria and milestones in relation to Performance Management Systems & Reporting and CNL’s Program Management Office and the evaluation of the Contractor’s performance related to such measures;
- Coordinate the Annual Incentive Plan (AIP) program cycle, including scheduling meetings, preparing meeting materials, compiling and collecting evidence and analyzing information in spreadsheets for reporting and completion;
- Communicate directly with CNL on milestones and criteria related to annual scopes of work and attend project management related meetings to track and monitor progress;
- Provide mission management support by;
- Supporting onsite and offsite oversight activities;
- Reviewing and analyzing baseline arrangements against constraints of affordability within the current funding period and project lifetime;
- reviewing and analyzing the Performance Management Baseline(s) and Cost Estimates
- Carrying out analysis of EVMS data and related reports to support performance assessments;
- Supporting the continuous assessment of CNL Risk Registers and aggregate into the AECL mission Risk Register to ensure our oversight remains focused and risk based; and,
- Prepare Notes to File for completed performance milestones
- Coordinate the production and maintenance of the risk register for Executive review and support the quarterly updates to the Audit Committee;
- Provide guidance and support to the Health & Safety Committee, deliver briefings to management and staff in support of the organization’s Occupational Health and Safety program including developing, preparing and presenting safety training topics as required.
- Coordinate and deliver key Corporate Health and Safety deliverables within designated timeframes (eg. EOHOR report)
- Review, prepare and coordinate emergency preparedness activities including maintaining and updating required documentation and participating in tabletop activities;
- Other related duties, as required.

**Required Skills, Experience and Qualifications**:

- Successful completion of a post-secondary diploma with 2-5 years of related project management work experience.
- Project Management designation would be an asset.
- Knowledge of business systems, including databases, oversight tools and project management software;
- Analytical thinking skills, problem solving and attention to detail required;
- Ability to plan, organize and coordinate activities to achieve organizational goals;
- Demonstrated ability to use Excel and spreadsheets and other Microsoft office products (e.g. Word, PowerPoint);
- Excellent written and oral skills to effectively communicate on various project and program management matters;
- Highly developed interpersonal skills with the ability to deal with various internal and external stakeholders;
- Experience working in a nuclear-related environment is an asset.

Preference may be given to individuals who are bilingual.

**About AECL**:
As a federal Crown corporation, Atomic Energy of Canada Limited (AECL) has a mandate to enable nuclear science and technology and manage the Government of Canada’s radioactive waste liabilities. Since 2015, AECL has been delivering its mandate through a Government-owned, Contractor-operated (GoCo) business model, whereby a private-sector organization, Canadian Nuclear Laboratories (CNL), is responsible for managing and operating AECL’s sit

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