Confidential Administrative Assistant

3 weeks ago

Victoria, Canada Broadmead Care Society Full time

Location: Beckley Farm Lodge - Victoria

Do you want to be part of an amazing team? We hire fantastic people, and we are looking for more caring individuals like you to make every moment matter for our residents and clients. Take that passion for what you do every day and provide care that helps people enjoy life to the fullest.

**SUMMARY**:
The Confidential Administrative Assistant is accountable for administrative and confidential duties. The incumbent functions with limited supervision from the Site Manager and acts according to the expectations, duties and demands of the position as defined by the Site Manager. The incumbent requires considerable judgement and discretion given the highly sensitive and confidential documents and information related to organization; policy; finance; labour relations and other issues. The position must establish and maintain positive relationships with a variety of internal and external stakeholders.

**QUALIFICATIONS**:
**Education/Experience**:

- 2 years post-secondary education with experience at progressively more responsible levels of accountability.
- Experience in long term care environment as asset. Experience in dealing with union and collective agreements an asset.
- Demonstrated ability to work with internal and external contacts in a professional manner with tact, courtesy and diplomacy.
- Knowledge of records management systems;
- Knowledge of recognized standards of business English including grammar, spelling and syntax;
- Knowledge of office administration procedures and protocols.
- Knowledge of industry and formatting and procedure regarding documentation requirements required by legislation
- Knowledge of union contracts and provincial regulations an asset.

**Skills/Abilities**:

- Ability to communicate, both orally and in writing, by providing and obtaining information of a complex or sensitive nature, effectively, clearly, correctly, concisely, completely, logically, in a timely manner, and at an appropriate level and format, while maintaining confidentiality;
- Ability to establish and maintain effective working relationships with a variety of individuals and groups, at all levels of the organization (including executive leadership and site leadership) to complete assignments and provide or obtain information;
- Ability to coordinate, organize and manage one’s own workload effectively, efficiently and independently, achieving results within acceptable timeframes and taking into consideration changing priorities, deadlines, while sharing significant issues with supervisor;
- Ability to plan, schedule and coordinate calendars, meetings and travel arrangements, involving a diverse range of participants, jurisdictions and geographic locations effectively and efficiently;
- Ability to maintain professionalism as workloads peak, priorities shift and deadlines approach.

**Salary**: $26.51-$27.44 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Victoria, BC V8X 4Y7: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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