Office Assistant

6 months ago

Toronto, Canada MGB BUILDING GROUP INC. Full time

Job Title: Office Assistant

Location: Office

Job Description: We are seeking an assistant to join our team At MGB our unwavering commitment to open mindedness, work ethic and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you

Job Responsibilities:

- Provide administrative support to all professional staff as required. You will be working closely with office manager and company Executive
- Perform sales calls daily, updating company CRM
- Co-ordinate execution of ongoing inhouse projects. You will be required to participate and provide support in all ongoing projects such as Tranual, creation of Standard Operation Procedures, workflows, charts etc
- Executive support to the Executive, undertaking all administrative matters both corporate and personal.
- Maintain record keeping of documents
- Distribute incoming and outgoing mail
- Order office and kitchen supplies
- Perform extensive research on given tasks.
- Setting up new platforms and business software
- Meet deadlines
- Manage personal and business calendar and contact database.
- Coordinate personal and business-related internal and external multi-party meetings and appointments.
- Create and maintain personal and company files.

Qualifications:

- Critical thinking, independent problem solving
- **Experience in customer service**:

- Think outside the box
- Ability to work independently
- High work ethic
- Excellent keyboarding, spelling, grammar, and proofreading skills.
- Exceptional attention to detail with respect to proofreading, note-taking, and data monitoring and recording, with a limited margin of error.
- Excellent written and verbal communication and interpersonal skills
- Excellent problem-solving, analytical, and research skills.
- A strong commitment to confidentiality and privacy.
- Demonstrated leadership, initiative, organization, planning and multi-tasking skills.
- An excellent team player committed to contributing to a positive working environment.
- Ability to work within a team independently and collaboratively, as required, and with limited supervision.
- Excellent communication Skills
- You are responsible and self-motivated individual
- Experience in virtual assistance is preferred

Experience: 3-4 years of experience working as an admin/ assistant

**Salary**: Negotiable. Based on experience

**Job Types**: Full-time, Part-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Administrative: 2 years (required)
- Customer service: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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