Administrative Assistant

3 weeks ago

West Vancouver, Canada Native Fishing Association Full time

The Native Fishing Association is a non-profit society incorporated under the BC Society Act. It currently operates a revolving fund to promote and support Indigenous commercial fishers in BC. The NFA provides loans and grants, shared licenses and quotas, and support services to help grow, maintain, or start a fishing business.

Position**:Administration Assistant**

Job Summary: _Provide administrative and supportive assistance to the ongoing initiatives of Native Fishing Association in a timely and accurate manner. _
- Ensures compliance with NFA’s Policies and Procedures._

**COMPENTENCIES**

1. Superior relationship building and communication skills - oral and written
2. Strong business acumen and basic understanding of the commercial fishing industry
3. Developed organization and time management skills
4. Self-starter with the ability to take initiative and multi-task

**DUTIES & RESPONSIBILITIES**

ADMINISTRATION:
1. Answers and direct phone calls in a polite & friendly manner
2. Operate standard office equipment on a regular basis including fax, copy machine and computer.
3. Keep detailed and accurate records of visitor request and calls received.
4. Process incoming and outgoing correspondence.
5. Maintain general office filing system.
6. Supports the collection of loan payments
7. Works alongside Business support Officers and Loan and license Specialist to support the needs of the organization.
8. Social media support as needed.
9. Familiar with and closely follows NFA policies and procedures
10. Discloses any potential conflict of interests in activities of NFA to the Executive Director

GOALS:

- Maintains positive relationship with NFA’s clients, ensuring transactions and information received on behalf of NFA and /or its employees are kept confidential; and
- Maintain and adhere to quality assurance objectives, goals, and policies and procedures.

**SKILLS & QUALIFICATIONS**

EDUCATION, TRAINING AND EXPERIENCE:
1. Post-secondary education in business or related field
2. 2+ years of related experience
3. Demonstrated use of technology and social media
4. Experience working with Indigenous communities and individuals

**ADDITIONAL INFORMATION/WORK CONDITIONS**

1. Regular work hours: 9:00am - 4:30pm (work outside of these hours may be necessary)
2. Some travel within BC required
3. Reports to: Executive Director
4. Type of Employment: Full-time, 1-year term (35 hours/week)

**Salary**: $22.91-$28.50 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- West Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-17
Expected start date: 2023-01-23

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