Administrative Assistant

2 weeks ago


West Kelowna, Canada Lighthouse Woodworking Ltd. Full time

We are looking for an Administrative Assistant to join our team and provide administrative support. This position will primarily require the successful applicant to work from home and/or from our shop in West Kelowna. Your role will grow as the company grows.

**Responsibilities**:

- Provide administrative support
- Manage accounts receivable and payable
- Assist management with invoices, quotes and estimates
- Organize back-end
- Performs other administrative duties as required
- Assists with tracking and reporting production and costs
- Assists with ordering, scheduling, and tracking materials and supplies
- Manage project documents, including contracts, change orders, and project-related correspondence
- Assisting in calendar management
- Coordinating with accounting
- Checking that employees’ hours have been entered, are correct and approved within our software before payroll deadlines

**Requirements**:

- Experience in administration, preferrably with a construction company
- Organized and detailed oriented
- Legally entitled to work in Canada.
- Strong English communication skills, both verbal and written
- Ability to communicate effectively
- Proficient in MS Office software (Excel, Word, PowerPoint, and Outlook)

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- West Kelowna, BC V1Z 2N1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (preferred)
- Front desk (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: Hybrid remote in West Kelowna, BC V1Z 2N1



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