Administrative Assistant
5 months ago
Established in 1946, Sinclair Supply is a leading name in the HVAC industry, renowned for our commitment to excellence, education, and customer satisfaction. We offer a diverse range of high-quality products and services tailored to meet various customers’ needs.
**Why You’ll Love Us**
**Outstanding company culture.** We run on the values of good old-fashioned respect, kindness, humility and helping out your neighbour. We leave our egos at the door and celebrate one another.
**Work life balance.** Work that stays in the workplace, to ensure you can relax at home.
**Future Planning.** Company matching RRSP’s so you don’t have to work forever.
**Rest and Relaxation.** Generous vacation allowance with additional paid sick days so you can use your vacation time for, you know, vacation.
**Investment in your growth and development.** Our growth as human beings should never end and no matter what people say, it’s never too late to learn a new skill We will support your journey to grow. Health and Wellness. All the standard benefits you are used to, plus access to free counselling for employees and family. With experts in areas like family support, life balance, career, and nutrition we’ve got you covered because we could all use a little help from time to time.
Our team in Edmonton North is currently looking for an Administrative Assistant to become an integral part of the team.
**Duties/Responsibilities**:
- Assist with scheduling meetings, managing correspondence, and organizing files.
- Answering, screening, and directing calls courteously and professionally on a multi-line phone system.
- Serve as a backup receptionist, handling phone calls, greeting visitors, and directing inquiries.
- Keeping the reception area and showroom organized, presentable and merchandized.
- Accepting customer payments using the POS system.
- Performing general clerical duties such as filing, photocopying, scanning, faxing, and mailing.
- Support the finance department with invoice processing, expense reports, and financial documentation.
- Collaborating with the central finance department on basic Accounts Payable/Receivable tasks.
- Support the operations department in coordinating logistics and maintaining inventory records.
- Assist the sales department with customer inquiries, sales materials preparation, and client database maintenance.
- Collaborate with team members to facilitate effective communication and coordination across departments.
- Maintain confidentiality and professionalism in handling sensitive information.
- Provide comprehensive administrative support to the Branch Manager and department heads.
**Qualification/Experience**:
- High school diploma or equivalent; additional qualifications in office administration are an asset.
- Previous experience in an administrative assistant role or similar position is an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to work independently and collaboratively in a fast-paced environment.
- Discretion and integrity in handling confidential information.
- Flexibility to adapt to changing priorities and responsibilities.
**Additional Requirements**:
- Working remotely is not an option.
**Salary/Benefits**:
Competitive compensation and benefits package.
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