Administrative Assistant, Chair, Human Services and

1 week ago

Slave Lake, Canada Northern Lakes College Full time

**Status**:
Internal -Term

**Location**:
Slave Lake

**Competition #**:
NLC-2132

**Open To**:
Internal Applicants

**Date Posted**:
April 23rd, 2024

**Closing Date**:
April 30th, 2024 - 9:59pm

**Job End Date**:
August 4th, 2024

**Compensation Rate**:
**$25.36 to $30.95 per hour**

**Hours Per Week**:
36.25

**Additional Information**:
For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy

Northern Lakes College has the following** full time **term position**:
**Administrative Assistant, Chair, Human Services and University Studies**

**Reference #NLC-2132**

**Hourly Rate: $25.36 to $30.95**

**Start Date: May 2024 to August 4, 2024**

**Location: Slave Lake**

**Qualifications**:

- A certificate in Office Administration or Business Administration, preferred;
- A minimum of two years’ Office Administration experience, preferred;
- Experience should include Microsoft Office, Outlook and Teams.
- A combination of work experience, training and education may be considered.

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3

**Alternatively, fax resume to 780 849-5881**

**Closing Date: April 30, 2024**

**Position Description**

**Title**:Administrative Assistant, Chair, Human Services and University Studies

**Department**:Learner Services

**Major Job Function**:
Reporting to the Chair, Human Services and University Studies, this incumbent is responsible to provide administrative support to the Human Services and University Studies programs and other programs under the direction of the Chair as required. Responsibilities include: coding invoices for payment, scheduling, assistance to Human Services and University Studies faculty, purchasing and general office services.

**Duties and Responsibilities**:

- Direct calls to the appropriate staff. Must know the duties of others in College.
- Acquisition of supplies for program areas. This includes preparing purchase orders, ordering and distributing supplies. Keeping an inventory of basic office supplies.
- Properly code invoices for signature.
- Filing information in a manner consistent with the College Records Management procedures. Ensure confidentiality of all documents.
- Entering and retrieving information from the Student Information database.
- Input updates to Master Program Plans.
- Sort and properly distribute mail.
- Record and distribute minutes from meetings. Types of meetings include staff meetings and those required by the Chair.
- Liaise with Finance department to reconcile invoices.

**Skills / Knowledge**:

- Excellent communication skills, both verbal and written
- Time management skills.
- Attention to detail

**Contacts (Internal and External)**:

- College Community
- Other Colleges and Post-Secondary Institutions
- Government Agencies
- Vendors/Suppliers

**Qualifications**:

- A certificate in Office Administration or Business Administration, preferred;
- A minimum of two years’ Office Administration experience, preferred;
- Experience should include Microsoft Office, Outlook and Teams;
- A combination of work experience, training and education may be considered.

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