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Coordinator, Community Engagement
4 months ago
**Job Description**:
**Position**:Coordinator, Community Engagement
**Reporting To**: Manager, Community Engagement
**Posting ID**:2023-32102
**Status**: Temporary Full Time (up to 12 months)
**Site**: Trillium Health Partners Foundation, 89 The Queensway West, Mississauga (with occasional work at Credit Valley Hospital and Queensway Health Centre sites and some flexibility to work remotely.)
**Posted**: March 14, 2023
**Deadline**:April 10, 2023
At
**Trillium Health Partners Foundation**, our vision is bold: raise funds to build a new kind of health care for a healthier community. Our work supports
**Trillium Health Partners** - Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre, one of the largest community hospital networks in Canada, caring for the fastest growing region in Ontario.
With diverse backgrounds and complementary skill sets, our talented team drives fundraising revenue to meet the highest priority needs for our hospital, securing record-breaking gifts such as the largest individual donation of $105 million and the largest corporate donation of $75 million to a hospital in Canada to build the future home of The Peter Gilgan Mississauga Hospital, which will become the largest hospital in the country. Our experienced leadership team is led by Caroline Riseboro, who was recognized as one of Canada’s Most Admired CEOs in 2019 and most recently received the Greater Toronto Chapter’s Association of Fundraising Professional’s Outstanding Fundraising Professional Award, a testament to her ability to lead our team to unprecedented success.
**THE ROLE**:
Reporting to the Manager, Community Engagement the Coordinator will support the Community Engagement team, assisting with logistics, execution, production, and wrap up of THPF’s Signature Events, consisting of Golf Classic, Women with Drive, Hazel McCallion Walk for Health, Diwali, and THP Sponsor Events.
**Primary Responsibilities**:
- Provide administrative and logístical support, i.e. registration tracking, RSVPs, signage, volunteers, invoicing, briefing notes, thank you letters, etc.
- Support all fundraising activities including sponsorship and gift in kind solicitations, ticket and table sales, silent auction, lucky draw, and other avenues of revenue generation
- Support volunteer committees by preparing event committee meeting materials, attending committee meetings, and recording minutes
- Assist with the identification and management of external vendors to ensure best service and pricing
- Assist with sponsorship recognition and stewardship, including the development of sponsorship fulfillment reports
- Support with accurate budget tracking by updating with new revenue generation, and expenses
- Provide exceptional customer service from start to finish during all elements of event coordination, by ensuring that public inquiries are responded to in a timely manner
- Utilize Raiser’s Edge to create and update donor records as well as record event related information and data including participation registration, sponsorship solicitations, gift in kind, auction items and attendance
- Research external events and make recommendations for improvements or innovation
- Attend and provide hands-on support at THPF and THP events and activities
**QUALIFICATIONS**:
1-2 years of experience in event coordination
- College or University degree/diploma
- Strong interpersonal skills, effective at building relationships and able to work well with others
- Ability to work both collaboratively and independently with minimum supervision
- Demonstrated ability in planning, organizing and prioritizing multiple tasks and meeting deadlines in a busy environment with poise and patience
- Strong organizational and project management skills with a strong personal commitment to excellence
- Highly professional and articulate with sensitivity, discretion and an appropriate demeanour
- Proactive, with ability to anticipate, communicate, and resolve issues in a professional and tactful manner
- Energetic and enthusiastic, with strong written and verbal communications skills
- Demonstrated ability for accuracy and thoroughness with exceptional attention to detail
- Familiarity with budgets and expenses
- Ability to work flexible hours on limited occasions to attend special events
**TECHNICAL SKILLS**:
- Strong analytical skills and business acumen
- Strong proficiency with Microsoft Office suite (PowerPoint, Excel, Word).
- Donor/Client database experience (Raiser’s Edge, Luminate Online, TeamRaiser, WordPress)
- Experience conducting Internet research
**WORK ENVIRONMENT**:
- ** **Willingness to work flexible hours and to tight deadlines as needed, prioritizing tasks with the Manager—some after-hours work may be required
- THPF offers a hybrid workplace model with the flexibility for staff to work remotely and in-office, as needed. The Foundation office is located 89 Queensway W
- Valid driver’s license and access to a
