Executive Assistant

2 weeks ago

Vancouver, Canada Lotus Capital Inc. Full time

**Who We Are**
Headquartered in Vancouver, Canada, Lotus Capital is a real estate investment and asset management firm with a reputation for tenaciously pursuing optimal risk-adjusted returns for investors. Strong asset management, administration and accounting underpin our investment platform. We emphasize open dialogue and communication, transparency and accountability, and timely reporting to achieve long-term, shared success.

**Who You Are**
You are a get-it-done person who proactively anticipates people’s needs. You complete work quickly and accurately. You react with an appropriate sense urgency to a variety of situations and requests. You enjoy taking effective action on a wide variety of tasks with limited oversight. You have superior organizational skills, great attention to detail and the ability to solve problems creatively. You have experience in managing tight and conflicting deadlines, navigating multiple priorities and completing projects on time. Recognizing that you are also the “first-face” of the company, you are warm and welcoming and look forward to providing positive support.

**Responsibilities**
- Primarily supporting the President, you also support two executives within the firm with errands, tasks and scheduling;
- Coordinate all travel details for all executives including flight passes, preferred hotels, etc.;
- Assist executives with additional personal business occasionally after hours;
- General office duties, such as photocopying, scanning, updating database and maintaining company lists;
- Answer and direct phone calls in a professional and friendly manner;
- Warmly greet any visitors to the office, prepare meeting rooms, pick-up and serve food and beverage, and clean-up, as needed;
- Manage office supplies, maintain office equipment, and coordinate with vendors;
- Coordinate couriers, sort mail and faxes;
- Assist with basic bookkeeping, deposit incoming cheques in a timely manner;
- Create and update Excel spreadsheets for the purposes of simple project budgeting and personnel expense reports;
- Manage system for paper and electronic filing including the conversion of paper documents to storage in the cloud;
- Assist in maintaining the annual filings for entities per regulatory requirements;
- Coordinate staff functions and annual corporate gifting projects
- Maintain the office event calendar and vacation calendar; and,
- Provide proactive ongoing support to the team.

**Qualifications**
- Minimum 5 years’ experience as an Executive Assistant
- Post-Secondary Degree or College Diploma
- Proficiency with MS Office, including Outlook, Word, Excel, PowerPoint, Teams and Publisher; and
- Proficiency with internet use and navigation, and website maintenance.

**Perks & Benefits**
- 3 weeks of paid vacation per year plus Statutory holidays, and 5 paid sick days
- Health, dental and vision benefits
- Extensive wellness coverage including chiropractic, registered massage therapists, etc.

At Lotus Capital, being committed to a diverse, inclusive and socially-minded workplace is one of our keys for success. We believe that talent is talent and that having many different perspectives, backgrounds and experiences makes for a stronger team. Lotus Capital Touchstones: Driven, Aligned, Collaborative, Transparent, Nimble and Socially-Minded.

**Salary**: $65,000 to $75,000 per annum

  • Executive Assistant

    6 days ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am - 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    7 days ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    3 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Canadian Society of Breast Imaging Full time

    Reporting to the Executive Director (ED), the Executive Assistant (EA) will provide administrative support to CSBI's programs, expansion, and execution of its mission. **Responsibilities**: - Assists the Executive Director in setting up meetings and taking minutes for the Board of Directors meetings and CSBI’s Working Groups. - Ensure ongoing...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada 8bit Full time

    **About Us**: We connect people face-to-face with brand stories in order to create authenticity and establish long-term relationships that then translates to measurable results. Whether your brand is growing, unveiling, or transforming, we’ll deliver a mic drop moment that makes people care enough to talk about it. **What are we looking for?** We are...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Victoria Netwitt Full time

    Victoria Newitt Recruitment  has been retained by our 'Client'  to search for an Executive Assistant .   We are looking for an enthusiastic individual to provide effective and pro-active executive assistance to the Executive Vice President & COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support...

  • Executive Assistant

    5 days ago

    Vancouver, Canada Wind Sun Sky Entertainment Full time

    Wind Sun Sky Entertainment is looking for an Executive Assistant working out of our Vancouver office. We are looking for an energetic team player who can help keep things on track and running smoothly. As the Executive Assistant, you will work with various executives to coordinate meetings, maintain tracking tools, and update studio materials. You will work...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 5 (Gr8) Job Title Executive Assistant Department Administration | School of Population and Public Health | Faculty of Medicine Compensation Range $4,137.00 - $4,456.00 CAD Monthly Posting End Date May 1, 2023 Note: Applications will be accepted until...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 5 (Gr8) Job Title Executive Assistant Department Administration | School of Population and Public Health | Faculty of Medicine Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date June 26, 2023 Note: Applications will be accepted until...

  • Executive Assistant, Executive Education

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleExecutive Assistant, Executive EducationDepartmentAdministrative Support | Executive Education | UBC Sauder School of BusinessCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 7, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Altis Recruitment Full time

    Job Description Our client is looking for an Executive Assistant that will support the Chief Executive Officer. This is a dynamic role that will involve both Executive and Assistant duties. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Dassault Systèmes Full time

    **Imagine new horizons** **Do you enjoy a challenge? At Dassault Systèmes, we empower our employees and support their passion to change the world and create the future! Shape your career with 3DS!**: **The challenges ahead**: We are seeking to recruit an Executive Administrative Assistant for a one-year contract position. The Executive Assistant will be...

  • Executive Assistant

    3 days ago

    Vancouver, Canada HRA Group Holdings Ltd. Full time

    **The Role - Senior Executive Assistant** **Job Brief** Your role needs to be much more than able to tackle basic administrative tasks. We are looking for someone to be an executive’s “right-hand person” who enables them to advance company initiatives and goals. You will attend to the day-to-day functions that are part of the executive’s role so...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Gore Mutual Insurance Co Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...