Clerk B

3 weeks ago


Winnipeg, Canada City of Winnipeg Full time

Under the general supervision of the Senior Clerk, the By-Law Enforcement Operations Clerk assists customers by providing information related to the following by-laws: Neighbourhood Liveability By-Law 1/2008, Vacant Building By-Law 79/2010, and the Community Safety Business Licensing By-law 91/2008 and supporting daily enforcement operations. This position also provides administrative support to a team of By-Law Enforcement Officers, supervisors and divisional managers, as needed.

**As the** **_Clerk B - Bylaw Enforcement Operations_** **you will**:

- Perform office and technical procedures including basic interpretation of the following by-laws:

- The Neighborhood Livability By-law 1/2008
- Vacant Building By-Law 79/2010
- Community Safety Business Licensing By-Law 91/2008
- Providing professional customer service with current relevant information to residents, business operators, contractors, as well as to internal and external government departments, in a timely and efficient manner.
- Processing purchase orders, receipts, accounts payable transactions and monitors inventory of goods purchased through PeopleSoft.
- Completing daily pickups and deliveries off site, within the downtown campus.
- Schedules and maintains enforcement calendars, packages, tracking systems and generate reports as required.
- Providing clerical support by performing cashier functions including receipting, refunds, cash transactions, reconciliation and record management.
- Providing support with the Common Offence Notice Processes including preparing complete files, maintaining & updating database, obtaining Certified Title Searches and Certified Tax Assessments.
- Responding to enforcement enquires by LBE, Legal Services and Manitoba Justice Staff.
- Preparing and distributing reports as requested.
- Monitoring Safetyline.
- Maintaining the department correspondence tracking and filing systems
- Performing other related duties compatible with the classification as assigned

**Your education and qualifications include**:

- High School graduation or an equivalent combination of training and experience.
- Demonstrated ability to communicate effectively both verbally and in writing and to meet and deal with a wide variety of people under varying conditions.
- Ability to acquire working knowledge of the following by-laws within 3 months:

- Community Safety Business Licensing By-Law 91/2008
- Vacant Building By-Law 79/2010
- The Neighborhood Livability By-law 1/2008
- Working knowledge of the Corporate Financial/Payroll systems (i.e.: PeopleSoft) within 3 months.
- Ability to acquire working knowledge of the Amanda data system within 3 months.
- Knowledge of materials management processes and City contracts for purchasing.
- Demonstrated ability to function effectively in a team environment, and deal with people at all levels in a courteous and tactful manner in accordance with departmental guidelines.
- Proven ability to work independently with mínimal supervision, under pressure in a stressful and politically sensitive environment.
- Demonstrated ability to type accurately at 40 w.p.m.
- Demonstrated proficiency in use of Microsoft Word (basic), Excel and Outlook.
- Demonstrated ability to organize and prioritize multiple tasks, change focus quickly and work within tight deadlines.
- Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts and the public, in accordance with the Respectful Workplace Policy.
- Must have demonstrated acceptable attendance and job performance relevant to this position.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.



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