Administration Assistant

3 weeks ago

Winnipeg, Canada ONBusiness Chartered Professional Accountants Full time

A Breath of Fresh Air Not Your Stereotypical Accountants Collaborative Environment Lasting Careers Goal Oriented Results Our ability to provide dozens of unique services allows us to offer exceptional service to virtually any business sector Our growth and mentorship structure allows us to build in to our employees to set them up for a long and fruitful future Due to our healthy workplace culture, ONBusiness is able to help their clients reach their goals consistently and frequently Office Environment Headquartered in Winnipeg, Manitoba at two locations, with a fully operational satellite office in Steinbach, Manitoba, our team is constantly growing and is currently comprised of approximately 40 professionals, each fully committed to helping our clients and fellow team members successfully reach their objectives. With our relaxed, family oriented office environment comes flexibility and familiarity in our student support. On the job training is provided by more senior team members and by the office as a whole. Our office structure ensures that the entire office interacts daily, guaranteeing that senior management is involved in our students’ careers. We offer the highest level of service to our clients, with client relationships encouraged at all staff levels. In our team you will not simply be performing the work behind the scenes, as opportunities present themselves, we will place you in direct contact with our clients, allowing you to see the impact of your work on their businesses. The combination of our diverse client base, strong relationships, open office environment and flexible support for our students’ results in what we believe to be an ideal environment for maximum learning and progression through the CPA Professional Education Program. Client Base Our clients consist of professionals, businesses and not for profit organizations located throughout Southern Manitoba. Our client base covers nearly every organizational structure and industry sector. This diversity enables us to provide our students with a broad spectrum of practical experience to complement their professional studies. Student Experience & Support Students are assigned a mentor, but are encouraged to seek answers from any member of our team as required. Students are also supported with assistance on issues they are facing in their course of studies. Additional support offered for students includes payment of all annual student dues, module fees, Densmore CFE prep fees and common final examination fees. In addition, time off is provided for studying prior to and during examinations. Future ONBusiness is a rapidly growing firm with opportunities for advancement regularly presenting themselves. As a result of the experience and support offered to our students we find that they quickly progress to more senior roles within our firm. Our unique approach to client relationships and product delivery allows our team members to quickly define themselves as professionals within the community. Flexible Employment We recognize that there is life outside of work As a result we do our best to ensure a reasonable balance between the expectations placed on our team members and their personal lives. This is displayed through flexible work hours, summer Friday’s off and part time arrangements for students still completing their university studies.

**Accountable For**:
As a member of our Administrative team, you will be responsible for key performance indicators, including:

- Greeting clients; booking meetings; answering and directing calls
- Various administrative duties as assigned by the Manager of Administration
- Maintaining daily log book
- Managing mail
- Invoice processing
- Customer account handling
- Preparing Personal Income Tax Return packages
- Responsible for client year end processing
- Responsible for accurate entry of jobs/projects in company workflow
- Respond to client queries in a timely manner
- Assisting in administrative tasks as directed by the Manager of Administration

**Qualifications/Skills, Experience, and Personal Attributes**:

- 2-3 years previous experience in an office environment
- Effective communication skills (verbal, written, electronic);
- Solid knowledge and skills in Microsoft Word, Excel, PowerPoint and Outlook
- Proficient keyboarding skills;
- Ability to work independently;
- Ability to meet deadlines;
- Ability to co-ordinate multiple tasks;
- Excellent time management skills (organization & prioritization);
- A positive attitude with a desire to exceed expectations;
- Available to stay late if needed and a few hours on Saturdays during the month of April

This position is located in our Steinbach office however training will take place for part of July in our Winnipeg office therefore you must have access to a vehicle.

During tax season, this position will be full-time hours with an additional overtime hours requirement during the month of April. Overtime hours worked during tax season will go to

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