Human Resources Administrative Specialist

3 weeks ago

Strathroy, Canada KML Windows Inc. Full time

**KML Windows Inc**., a division of Andersen Corporation, is seeking a HR Administration Specialist. The HR Administration Specialist under close supervision, provides clerical and administrative support to Human Resources disciplines such as Employee Relations, Recruitment, Benefits or Compensation. This includes data entry into HRSI, preparation of correspondence, orientation to employees, coordination of company activities, coordination of interviews, coordination of leaves of absence, preparation of employee verification, and maintenance of employee records. The Administrative Specialist ensures that all records/files are current and meet legislative compliance.

**PRIMARY RESPONSIBILITIES**
- Administration of the HRIS; ensure it is kept current and liaison with Andersen Corporate.
- Provide customer service to our employees and assist with administrative duties and/or coordination/scheduling of events related to employee inter-divisional transfers, making ID and security badges, confirmation of employment letters, company social events, employee votes, HR projects, Leadership Employee Opinion Surveys; Employee Engagement Action Plans, etc.
- Greet walk-in traffic to the plant and answer incoming calls
- Update Communication boards and create (internal) communication information presented on televisions (ensures compliance to legislative requirements); create power point slides for Communication meetings.
- Maintain employee personnel files and HR electronic files in line with company policies and legislative regulations. Retain records in line with company retention requirements.
- Audits and updates the Employee KIOSK and participates in the annual pre-vacation booking process.
- Updates weekly and monthly HR Metric Reports.
- Updates Employee Attendance Trackers and prepares Coaching/Discipline letters when required. Conducts regular audits of the Attendance Tracker.
- Provide administrative support and coordination of activities with Temporary Associate provider program.
- Other duties as assigned by Manager.

**QUALIFICATION AND SKILL REQUIREMENTS**:

- High school diploma or GED. Some post-secondary courses in Human Resources, business, software systems, or comparable work-related experience.
- Able to use computer and software, including Word and Excel programs, as required, including the ability to prepare spreadsheets using formulas, etc.
- Excellent verbal and written communication skills.
- Able to maintain confidentiality,
- Able to read, write and interpret reports, business correspondence, and procedures, etc.
- Able to manage and schedule multiple priorities and meet deadlines.
- Must be able to interact effectively with other team members.
- This is a nonexempt position and typically has a 1 to 3 years of experience.
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, KML Windows Inc. will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require._

We are committed to demonstrating mutual respect and appreciation of our similarities and differences so that each employee can realize his/her potential and we exceed our customers' expectations.

**ANDERSEN CORPORATE VALUES**

Each employee is responsible for upholding these values in their daily activities.

**INTEGRITY**: Taking pride in our commitment to do the right thing by demonstrating fairness, integrity and high ethical standards in all our actions.

**INNOVATION**: Upholding our legacy of innovation and embracing change in all areas of our business as a means of attaining and sustaining leadership.

**PARTNERSHIP**: Cultivating successful relationships with everyone in our business circle and strengthening them through shared values, common goals and active participation.

**EXCELLENCE**: Building customer trust and loyalty by understanding and caring about exceeding customer expectations.

**CORPORATE CITIZENSHIP**: Continuing our longstanding commitment to leadership in environmental stewardship and the communities in which we live and work.

**ANDERSEN “CODE OF BUSINESS CONDUCT”**
Each employee is responsible for adhering to the Andersen Code of Business Conduct.

**Salary**: $22.27-$27.84 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Signing bonus

Ability to commute/relocate:

- Strathroy, ON N7G 3H8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (preferred)

Work Location: In person

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