Meng Studies Administrative Assistant

6 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Manager, Engineering Practice Program, the incumbent is responsible for the administrative & day to day activities of the Manager, Engineering Practice Program, as well as the Associate Dean/Director of Mechanical Engineering Practice. In addition, the incumbent assists with admissions applicant questions and performs other duties as required.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Thorough knowledge of database software and word-processing skills.
- Knowledge of the University structure and regulations particularly pertaining to the Faculty of Engineering and Design, and Graduate Studies.
- Resilient, flexible and able to work under pressure.
- Ability to work independently, to plan, initiate, co-ordinate and make decisions relating to the many different tasks required.
- Ability to compile reports, prepare statistics and compose correspondence and advise with minimum supervision and accuracy.
- Good judgment, diplomacy and interpersonal skills are key factors in this position because the incumbent must interact effectively with a large spectrum of people.
- Sound judgment is required to effectively communicate with all levels of internal and external contacts, and to enforce academic regulations and policies.
- Provision of accurate and relevant information to students, faculty members and supervisors outside the department is crucial, as is personal initiative, reliability, and accuracy with details. - Organizational skills are important in order to meet deadlines.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Two-year college diploma in a related field.
- Four years of experience in an office administrative capacity, preferably in a post-secondary educational setting.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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