Current jobs related to Lead Coordinator, Event Management - Ottawa - University of Ottawa
-
Lead Coordinator, Event Management
1 week ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementJoin the University of Ottawa as a Lead Coordinator, Event Management, and be part of a dynamic team that plans and executes events that engage alumni, raise awareness in the community, and foster ties between strategic partners and the academic community.Job Summary:The Lead Coordinator, Event Management, will be...
-
Lead Coordinator, Event Management
1 week ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementJoin the University of Ottawa as a Lead Coordinator, Event Management, and be part of a dynamic team that plans and executes events that engage alumni, raise awareness in the community, and foster ties between strategic partners and the academic community.Job Summary:The Lead Coordinator, Event Management, will be...
-
Lead Coordinator, Event Management
1 week ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementJob Summary:The Lead Coordinator, Event Management is responsible for coordinating and facilitating the organization of conventions and reservations, conferences, meetings, symposiums, seminars, and other events. This role requires a high degree of judgment to deal with non-standard, stressful, time-sensitive,...
-
Lead Coordinator, Event Management
1 week ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementJob Summary:The Lead Coordinator, Event Management is responsible for coordinating and facilitating the organization of conventions and reservations, conferences, meetings, symposiums, seminars, and other events. This role requires a high degree of judgment to deal with non-standard, stressful, time-sensitive,...
-
Lead Coordinator, Event Management
3 weeks ago
Ottawa, Ontario, Canada University of Ottawa Full timeAbout the University of Ottawa Faculty of MedicineWelcome to the University of Ottawa Faculty of Medicine, a leading institution in Canada's medical education landscape. Our faculty is renowned for its bilingual programs, state-of-the-art facilities, and world-class research opportunities.Position PurposeReporting to the Director, Strategic Planning and...
-
Lead Coordinator, Event Management
3 weeks ago
Ottawa, Ontario, Canada University of Ottawa Full timeAbout the University of Ottawa Faculty of MedicineWelcome to the University of Ottawa Faculty of Medicine, a leading institution in Canada's medical education landscape. Our faculty is renowned for its bilingual programs, state-of-the-art facilities, and world-class research opportunities.Position PurposeReporting to the Director, Strategic Planning and...
-
Events Coordinator
4 months ago
Ottawa, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the IELR Director, the Events Coordinator oversees all aspects of event planning and management including but not limited to preparation, implementation, execution, and evaluation of events for the Market Development, Financial Administration Laws & Stakeholder Relations team business line. The Events Coordinator drives...
-
Lead Coordinator, Event Management
3 weeks ago
Ottawa, Ontario, Canada University of Ottawa Full timeAbout the University of Ottawa Faculty of MedicineWelcome to the University of Ottawa Faculty of Medicine, a leading institution in Canada's medical education landscape. As the first and largest bilingual medical faculty in the country, we offer a unique learning environment that combines state-of-the-art facilities with world-class physicians and...
-
Lead Coordinator, Event Management
3 weeks ago
Ottawa, Ontario, Canada University of Ottawa Full timeAbout the University of Ottawa Faculty of MedicineWelcome to the University of Ottawa Faculty of Medicine, a leading institution in Canada's medical education landscape. As the first and largest bilingual medical faculty in the country, we offer a unique learning environment that combines state-of-the-art facilities with world-class physicians and...
-
Events Coordinator
2 months ago
Ottawa, Ontario, Canada The First Nations Financial Management Board (FMB) Full timeTHIS IS A TEMPORARY POSITION - 1 YEAR Position Overview Reporting to the Senior Relationship Manager, the TEMPORARY Events Coordinator oversees all aspects of event planning and management including but not limited to preparation, implementation, execution, and evaluation of events for the Market Development, Financial Administration Laws & Stakeholder...
-
Lead Coordinator, Event Management
2 weeks ago
Ottawa, Canada University of Ottawa Full time**Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 36 **Job Family**: Event Management **# of Open Positions**: 1 **Faculty/Service - Department**: Student Affairs, Client Relations, Reservations & Conventions, Business Development and Partnerships **Campus**: University Centre **Union Affiliation**: SSUO **Date Posted**: September...
-
Event Coordinator
3 weeks ago
Ottawa, Ontario, Canada CharityVillage Full timeAbout the RoleCharityVillage is a leading Canadian charity organization that works with government, industry, and individuals to defend clean water, a safe climate, and healthy communities. You will be joining a mission-oriented organization with solution-oriented team members who strive to improve our communities and environment.Purpose of the RoleWe are...
-
Event Coordinator
3 weeks ago
Ottawa, Ontario, Canada CharityVillage Full timeAbout the RoleCharityVillage is a leading Canadian charity organization that works with government, industry, and individuals to defend clean water, a safe climate, and healthy communities. You will be joining a mission-oriented organization with solution-oriented team members who strive to improve our communities and environment.Purpose of the RoleWe are...
-
Event Coordinator
4 months ago
Ottawa, Canada Chop Steakhouse & Bar Full timeJob Opportunity Event Coordinator We are looking for a talented Event Coordinator to assist our Event Manager in leading the Event department. Ifyou are interested in organizing events, driving development and increasing sales with one of Canada’s fastest growing hospitality groups - this is the role for you! As Event Coordinator, you will have the...
-
Event Coordinator
5 days ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementAbout the Role:We are seeking a highly skilled and experienced Lead Coordinator to join our team at the University of Ottawa. As a key member of our events team, you will be responsible for planning, managing, and promoting events that engage alumni, raise awareness in the community, and foster ties between...
-
Event Coordinator
4 days ago
Ottawa, Ontario, Canada University of Ottawa Full timeJob Title: Lead Coordinator, Event ManagementAbout the Role:We are seeking a highly skilled and experienced Lead Coordinator to join our team at the University of Ottawa. As a key member of our events team, you will be responsible for planning, managing, and promoting events that engage alumni, raise awareness in the community, and foster ties between...
-
Events Coordinator
4 months ago
Ottawa, Canada Solink Full timeEvents Coordinator A job at Solink means working with an amazing team and tackling one of the biggest data problems out there. We are venture backed and focus on continuous execution to delight our customers. We have a creative and collaborative work environment, and all of our employees have meaningful equity in the company. - A little description of the...
-
Programs and Events Coordinator
3 weeks ago
Ottawa, Ontario, Canada Automotive Industries Association of Canada Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Programs and Events Coordinator to join our team at the Automotive Industries Association of Canada (AIA Canada). As a key member of our team, you will be responsible for coordinating and executing various programs and events that support our mission to represent, support, and lead...
-
Programs and Events Coordinator
3 weeks ago
Ottawa, Ontario, Canada Automotive Industries Association of Canada Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Programs and Events Coordinator to join our team at the Automotive Industries Association of Canada (AIA Canada). As a key member of our team, you will be responsible for coordinating and executing various programs and events that support our mission to represent, support, and lead...
-
Events Coordinator
3 months ago
Ottawa, Canada National Judicial Institute Full timeThe National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Internally, a team of lawyers assist judicial education planning committees on matters of content and pedagogical design,...
Lead Coordinator, Event Management
4 months ago
**Job Type**:
Employee
**Duration in Months** **(for fixed-term jobs):
12
**Job Family**:
Event Management
**# of Open Positions**:
1
**Faculty/Service - Department**:
Student Affairs, Client Relations, Reservations & Conventions
**Campus**:
Main Campus
**Union Affiliation**:
SSUO
**Date Posted**:
June 13, 2024
**Closing Date**:
June 24, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
**Hours per week**:
35
**Salary Grade**:
SSUO Grade 09
**Salary Range**:
$69,478.00 - $87,764.00
About Student Affairs:
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
**Position purpose**:
Under the supervision of the Manager, Conventions and Reservations, coordinates and facilitates the organization of conventions and reservations; conferences, meetings, symposiums, seminars; assists and advises customers in the organization of their activities; makes space and service reservations; sells and promotes the University's services and facilities; supervises the running of major events; manages conflicts and complaints and administers the inherent administrative and financial documentation. The Coordinating Officer's mandate is to ensure that customers benefit from quality services, and to maximize the profitability and use of facilities and services rendered.
This position requires a high degree of judgment to deal with non-standard, stressful, time-sensitive, high-visibility events with special functions, such as high-profile conferences, alumni events, official visits by dignitaries, Open House, Orientation Week, workshops or retreats, or any other type of event.
**In this role, your responsibilities will include**:
1. Validate the customer's authenticity and the nature of the activities, which means gathering and detailing the customer's specific needs: indoor and/or outdoor spaces (halls, terraces, etc.), food requirements, bar service, logístical needs (table reservations, tablecloths, skirts and tents), technical support, parking and protection, necessary equipment (audiovisual or other), layout and set-up of facilities, housekeeping, prices, etc., and conduct appropriate tours of the University's facilities with the customer.
2. Reserve rooms and ensure there are no scheduling conflicts with other events, as well as identify and coordinate University services such as Building Services, Protection and Parking, Audiovisual and Multi-Media Services and other services required for the event, as well as external suppliers (Party Time, Confortable, Labelle Tente, etc.).
3. Meet with client and/or committee in person or by phone to ensure event objectives and details are met, as well as organize, participate in and coordinate meetings with service providers (internal and external) and clients, both on and off campus.
4. Draw up cost estimates: obtain all necessary information (availability of facilities), taking into consideration the customer's budget and the potential revenue generated by the event.
5. Draft and inform the customer of the terms and conditions of the contract, discuss them with the customer and ensure that they are signed and paid within the required timeframe. Receive initial payments for all unbilled, prepaid activities, account for them and forward them to the Finance Department with supporting documents, ensuring compliance with University regulations and procedures.
6. Oversee the running of the event, be present during the set-up of the venue, the installation of equipment and coordinate its set-up, while being available for any problem-solving that may arise in connection with a number of factors such as equipment, modifications to the room layout, etc. Remain fully available to the customer by cell phone or other means, both evenings and weekends.
7. Check customer satisfaction after the event and deal with any complaints. Intervene with suppliers to this effect. Negotiate discounts and rebates as required.
8. Sell the University's facilities to potential customers, complete requests for quotations.
9. Is responsible for the financial file of each customer, determining the appropriate expense accounts, approving external invoices, accounting for them and preparing the billing file. Follows up on accounts payable with various suppliers for equipment, catering, audio-visual, etc., and ensures that they are accurate, reflect services rendered and are paid.
10. Keep abreast of all internal factors influencing your business: physical renovations, new spaces, new services, new parking facilities, etc.
**What you will bring**:
1. Post-secondary degree in event management and fundraising, or equivalent combination of experience and education.
2. A sense of independent action, organization and advanc
