Programs and Office Administrator

3 months ago

Vancouver, Canada Big Sisters of BC Lower Mainland Full time

**Mission, Vision and Core Values**

Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people.

Our Vision is that all young people realize their full potential

Our Core Values are:

- We Champion Potential
- Every Connection Counts
- Showing Up Matters

**Why it’s great to work with us**:
Big Sisters is a friendly, inclusive, and committed team. We offer competitive total compensation packages including a shortened work week (35 hours per week), a hybrid work environment and paid time off that includes up to fifteen vacation days, up to fifteen wellbeing days, and up to three personal days in the first year of employment. Additionally, we provide a generous health care and extended benefits package, including prescription drugs and dental coverage, a professional development allocation, and various learning opportunities.

**Is this you?**

You have experience working in the non-profit sector and are passionate to work for an organization that helps ignite potential for youth in your community. You are a person who enjoys being the first point of contact for an organization. You enjoy working with a variety of people to help support your team and an organization as a whole. You are someone who is open to learning new skills and is detail orientated. You have excellent administration skills, strong database and IT knowledge, and enjoy being the owner of the organizational client and volunteer database.

**Position Summary**:
**What you will be doing**:
PROGRAM ADMINISTRATION (Volunteer and Youth Application Champion)
- Ensures criminal record checks for volunteers and their partners are completed as required by law
- Conducts data analysis, generates reports, prepares documents as required or requested
- Creates geo-targeted / geo-mapped lists of waitlisted youth and ready-to-be-matched volunteers
- Coordinates the maintenance, distribution and compilation of Programs materials and surveys
- Coordinates & provides support for internal & external event as needed

DATABASE MANAGEMENT (Data Wizard)
- Handles confidential / sensitive client information in an appropriate manner ensuring required paperwork and system entries for all files and matches are accurate, up to date, and follow Big Brothers Big Sisters National Standards
- Database hygiene as scheduled and/or as noticed, adhering to National Standards
- Provides Dynamics technical and/or user support as requested

OFFICE ADMINISTRATIVE (Reception Extraordinaire)
- Staffs the reception desk; greeting and orienting office visitors, attending to the main phone line and managing incoming and outgoing mail, and courier packages
- Serves on the Workplace Health & Safety Committee
- Provides general administrative support in multiple areas to the Programs Leadership
- Provides general office support, maintenance and upkeep as needed

OTHER
- Attends team, department, and organization meetings as required
- Participates in general organization functions, such as but not limited to, the Annual General Meeting, Volunteer Recognition Events, and the annual gala
- Performs other program & administrative duties as requested or required

**What you bring**:
EXPERIENCE & EDUCATION
- Ideally some post-secondary education in Business Administration or a similar fieldOne (1) year of general office administrative experience
- One (1) year experience in a customer service role
- Computer literate, data entry experience with databases such as Microsoft Dynamics
- Experience in a not-for-profit organization would be ideal
- Demonstrated ability to type 60 words per minute
- An equivalent combination of education, training, and experience (including volunteer and international experience) will be considered

OTHER KNOWLEDGE / SKILLS / TRAINING
- Strong inter-personal and inter-cultural skills with an ability to relate to a wide variety of stakeholders from diverse lived experiences
- Computer literate, data entry experience with databases such as Microsoft Dynamics
- Ability to understand, communicate, and support the mission, vision, and values of the organization
- Additional language(s) an asset
- A valid driver’s license and access to a reliable vehicle is an asset

**What we offer**:

- An opportunity to do meaningful work and make a positive impact in the community
- A supportive, positive and engaging work environment and commitment to work/life balance
- A hybrid work environment - four mandated days per week in office
- An annual salary of $46,000 ($25.27/hour)
- Extended health benefits after 3 months, generous paid time off (up to 15 days each vacation and wellness time annually, plus up to 3 personal days per year), professional development opportunities & funding

Please note: Big Sisters staff must be fully vaccinated against COVID 19. Accommodations will be considered on request.

Applications will be reviewed as they are received; this posting will close without notice when the position is filled.

  • Aquatic Program Coordinator

    6 months ago

    West Vancouver, Canada Atlantis Programs Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Work setting**: - Fitness centre - Sports and fitness association or organization - Recreational facility/institution **Tasks**: - Supervise professional staff, program leaders and instructors and volunteer staff - Perform administrative tasks -...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Office Administrator

    3 months ago

    Vancouver, Canada Aird and Berlis LLP Full time

    Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over lawyers, business advisors and patent agents, we serve clients across Canada and globally. What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP...

  • Program Administrator

    3 months ago

    Vancouver, Canada Circle Innovation Full time

    Circle Innovation is looking for a well-organized Program Administrator. This is a term position to support a funding agreement with a government agency and will end on March 31, 2027. This is a dynamic role with a small but fast-growing BC not-for-profit that is engaged with industry, academia, public sector, and government. The Program Administrator will...

  • Claims Administrator

    6 months ago

    Vancouver, Canada ClaimsPro LP - International Programs Group Full time

    Company: ClaimsPro LP - International Programs Group Claims Administrator - Part Time, Hybrid (New Westminster, British Columbia) - International Programs Group (IPG) is an independent third-party claims administration team that provides claims services for Lloyd's, self-insured entities, and organizations with high deductibles. We are currently seeking...

  • Claims Account Administrator

    6 months ago

    Vancouver, Canada ClaimsPro LP - International Programs Group Full time

    Company: ClaimsPro LP - International Programs Group Claims Account Administrator - Full Time, Hybrid (Vancouver, British Columbia, Canada) - International Programs Group (IPG) is an independent third-party claims administration team that provides claims services for Lloyd's, self-insured entities, and organizations with high deductibles. We are currently...

  • Warehouse Administrator

    6 months ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Administrative Officer

    3 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Office Administrator

    6 months ago

    Vancouver, Canada Kitsilano Neighbourhood House Full time

    **OFFICE ADMINISTRATOR**: **Closing Date: open until filled** **JOB PURPOSE**: The Office Administrator interacts and engages the public. This is a wide-reaching but flexible position that covers four main areas: administration and community support, communications, light accounting, and space rental. This is a full-time position, 35 hours per...

  • Administrative Officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada VineHR Ltd. Full time

    Office Administrator Big Brothers of Greater Vancouver’s (BBGV) mission is to enhance children’s social and emotional development by delivering and advocating for the highest quality, prevention-based mentoring programs. Reporting to the Director, Finance & Systems, the Office Administrator will play a key administrative role within the organization....

  • Front Desk Administrator

    2 weeks ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • administration officer

    3 months ago

    Vancouver, Canada Circle Point Education Academy Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Administrative Officer

    6 months ago

    Vancouver, Canada HYMUSIC ACADEMY LTD Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • administrative officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • administrative officer

    4 months ago

    North Vancouver, Canada Tio Renovations and Landscaping Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Accounting Administrator

    1 month ago

    Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...

  • Administration Officer

    6 months ago

    Vancouver, Canada Adaptory Consulting Ltd Full time

    The position involves coordinating key elements of customer service, maintaining efficient office procedures and logistics, participating in research and projects, and financial oversight. The Administration Officer will receive day-to-day functional direction from the Administrator/Business Support Consultant. **Responsibilities**: - Coordinate and...

  • Office Furniture Installer

    7 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Administrative Officer

    6 months ago

    Vancouver, Canada FunctionAbility Rehabilitation Services Full time

    Are you a highly skilled, organized and detail oriented administrative professional who is looking for the right fit? FunctionAbility would like to hear from you! We are currently looking for a full-time **Administrative Officer - Signing Bonus up to $1000** to join our Head Office team located in Vancouver, BC. As part of the FunctionAbility...