Small Job Coordinator

2 weeks ago

Hamilton, Canada Black & McDonald Limited Full time

**BUILD YOUR CAREER AT BLACK & MCDONALD**

Black & McDonald is an integrated, multitrade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Mechanical & Electrical team in the Southwest Ontario Region is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this entry-level opportunity is for you.

Working primarily within Black & McDonald's existing client base, the Small Job Coordinator is focused around supporting the plumbing and electrical Field Supervisors through small job management, safety & quality assurance activities, document creation & management, estimating support.

The Small Job Coordinator will be responsible for the following duties and responsibilities:

- Ensure sold projects are delivered & executed safely, to quality standards and in a timely manner while keeping within scope and budget
- Schedule & coordinate project work, required resources, internally (peers, operations, manpower, field technicians, etc.) & externally (clients, suppliers, sub-contractors, consultants, authorities, etc.)
- Assist with/perform requisition of purchase orders, invoicing, insurance certificates, prepare notice of project, Form1000's, other authority requirements (e.g. ESA, TSSA, MoL), etc.
- Assemble safety boards, assist with safety plans & monitoring of related activity
- Preparation & management of related documentation - sales, execution schedules, project close-out (technical, financial/admin), equipment list updates, drawings/layouts, etc.
- Review & approve vendor & supplier invoices for accuracy and timely payment approvals
- Photo documentation & management
- Help manage and update customer relationship management (CRM) software
- Help prepare estimates and client facing documents
- Analyse available information & data to help prepare client partnership & improvement strategies - help identify gaps & opportunities (client reviews)
- Assemble & prepare power point presentations
- Create & update drawings to assist with client asset management, as-built records and project sales
- Assist with asset management, labeling, planning
- Attend client/project sites as required to execute work, liaise with clients/other divisions, support sales or client initiatives
- Attend regular service sales & safety meetings
- Assist Field Supervisors with coordination and support of manpower, service call prioritization, and scheduling of Preventative Maintenance

**COMPETENCY REQUIREMENTS**
- Change Orientation
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Holds Self and Others Accountable
- Problem-Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Post-secondary degree or diploma in any of the following or similar fields:

- Mechanical engineering, energy systems & sustainability
- Electrical engineering
- Construction & project management
- Technical trade(s) - HVAC/R, Electrician, Plumber, etc.

**WORK EXPERIENCE REQUIREMENTS**
- Experience in a related field is an asset

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Proficient knowledge & understanding of organization & time management - ability to manage several projects and activities concurrently often with tight timelines
- General knowledge of the built environment (building/facility/process) mechanical, heating, cooling, plumbing, electrical, energy systems including related standards & good practice
- Valid G drivers license
- Proficient user of Microsoft suite software (e.g. Word, Excel, Powerpoint)
- AutoCAD experience
- MS Project experience an asset

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