Business Administrator

5 months ago

Chalk River, Canada Canadian Nuclear Laboratories Full time

Can you see yourself reporting to the Director, Corporate Fire and Emergency Management, and being responsibile for the provision and coordination of administrative support to the Corporate Fire and Emergency Management branch? Are you looking for a role that will challenge you? If you answered yes, then this may be the job for you

**What will you be doing**
- Documenting and implementing administrative work processes and standards.
- Maintaining current and accurate documentation.
- Effectively monitoring and maintaining administrative work processes.
- Budget trending and reporting.
- Monitoring the Fire and Emergency Management budget and providing feedback on a monthly basis.
- Compiling and submitting weekly, monthly, and quarterly reporting.
- Providing assistance to the Director.
- Coordinating meetings, managing the calendar, responding to requests.
- Assisting a Designated Representative of the Licensee (DROL), providing support for regulatory requirements.
- Providing general administrative support.
- Coordinating and assisting in prioritizing Office Assistants' (OA’s) tasks in the department.
- Recommendations for OA leave based on support levels.
- Coordination of recruitment activities for the Branch.
- General report writing and document maintenance.
- Coordinating hiring for all Fire and Emergency Management staff.
- Handling sensitive and confidential information.
- Must demonstrate superior interpersonal skills and effective communication with all staff and levels of management.
- Taking a lead role in documenting and implementing administrative work processes and standards that meet accurate and current documentation, staffing, and training records.
- Coordinating Branch OA tasks and providing overall support to Branch members.
- As required, participating as a team leader for multi-function project teams.
- Supervising staff, summer students, and assisting with hiring, orientation, coaching, goal setting, and evaluation as required.
- Providing recommendations and administering procurement processes while respecting the departmental budget.
- Supporting strategies to achieve CNL’s mission and objectives.

**What we are looking for**:

- Post-secondary school graduation in an office administration program plus a minimum of two to four years relevant work experience, or Grade 12 with 7 years’ experience.
- Working knowledge of MS Outlook, MS Office Suite (particularly MS Word, PowerPoint, Excel and HTML for website updates) as well as office equipment such as laser and colour printers, photocopiers and scanners.
- Understanding of CNL’s organizational structure, activities, policies procedures, processes and systems pertinent to the duties associated with the position.
- Must have a strong understanding of CNL’s hiring process and practices.
- Knowledge of fire protection and/or emergency management principles are considered to be an asset but not required.
- Ability and willingness to work in a highly paced team environment that requires initiative, confidentiality and demonstrated ability to work effectively with various levels of personnel both in person and virtually.
- Must have the ability to work to plan, measure goals, manage time and meet deadlines, all under demanding and diverse situations.
- Using the collaborative approach, have the ability to function effectively in a work environment that is heavily customer oriented.
- Possess a professional attitude, be able to work well with mínimal guidance, make decisions and cope with change.
- Be a self-starter and have the ability to work independently with mínimal supervision.
- Good judgement, initiative, strong drive, positive attitude and careful attention to detail are essential in this position to solve problems, and obtain & analyze data.
- Ability to maintain good working relationships with external stakeholders, contractors, and regulatory agencies through courteous and tactful communication.

**Security clearance eligibility required**: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

**Why CNL?**

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
- Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

- paid time off (vacation, sick, floater & personal);
- benefits effective day one, that’s right no waiting period;
- tuition support
- and a pension

**Location**:
CNL works with employ

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