Administrative Assistant

3 weeks ago

Port Coquitlam, Canada BC Insulators Union Full time

**Administrative Assistant - Full Time**

Port Coquitlam, BC. 100% in person. Professional office environment.

BC Insulators Union is a part of the BC Building Trade Unions, servicing the construction industry. We provide services to a skilled union membership employed by various employers across BC. Visit Insulators118.org to learn more.

**Responsibilities**:

- Provide administrative support for senior union officers, manage employer relations, and assist members.
- Format documents, letters, and reports, and prepare financial data.
- Manage office calendars and make travel arrangements for multiple conferences and events throughout the year.
- Setting up in-person and remote meetings, creating meeting agendas and meeting minutes as needed.
- Updates websites and sends newsletters and communicates through a variety of platforms.
- Work with vendors to keep supplies in stock, and control inventory of supplies to ensure consistent availability.
- Think proactively and innovatively and come up with ideas to improve workflows.
- Assist with some bookkeeping tasks.
- Process member dues payments.
- Assist with various office tasks as required to support the office team.
- Additional duties, as necessary, including cross-training other jobs in the same category.

**Qualifications**:

- Knowledge of collective bargaining units and experience working in a union office.
- Strong time management, scheduling, and organizational skills.
- Flexible and positive attitude with excellent interpersonal skills.
- Sensitivity to confidential matters may be required.

**Wages and Benefits**: As per MOVEUP (COPE 378) CIATU Collective Agreement, Category 3. From $31.57 Category 3 Administrative Assistant: Collective Agreement: MoveUP (Canadian Office and Professional Employees Union, Local 378) and CIATU Term: May 1, 2018 - April 30, 2023 (New collective agreement with wage increases will be announced in the near future).

The official job description for this category of Administrative Assistant can be found in the collective agreement and is quoted here:
"Perform a variety of intermediate clerical, administrative and office support duties.

Work with or without supervision, referring unusual problems/concerns to Supervisor.

**DUTIES AND RESPONSIBILITIES**:

- Provide information, direction, support, and answers inquiries on benefit and/or pension plan transactions; investigate complex claims regarding members/money/hours; validate claims for payment and recommend settlement payments. Receive dues/payments from membership; answer member/employer inquiries. Research information (within established bargaining unit Employer policy guidelines) as requested by Employer staff representatives and officers.
- Receive and compile data processing material such as, Employer reports; hour bank records; union dispatch information; compile inflow and storage of data processing and prepare special reports when required.
- Take and transcribe dictation; maintain a variety of files including enrolment records in a Health and Welfare office.
- Be responsible for the validity of data submitted and the accuracy of processed material on computers; execute backup procedures and maintains the accuracy of the backup library; responsible for start-up and shut-down procedures of the computer; maintain and clean equipment to manufacture specifications; monitor program runs and determine equipment failures; correct those of a routine nature; coordinate operations of input, backup and month-end runs etc., to ensure a smooth flow of work and the efficiency of operations.
- Dispatch members to jobs under the directive of the Employer.
- Perform data entry, operates the computer. This may include but not limited to; mail merge, spreadsheets, and tables, and create queries to extrapolate data.
- May be required to perform the duties of a lower category position. It is understood that the “duties and responsibilities” as identified in this Category are general in nature".

Excerpt from: Category 3 Administrative Assistant: Collective Agreement: MoveUP (Canadian Office and Professional Employees Union, Local 378) and CIATU Term: May 1, 2018 - April 30, 2023

**About BC Insulators Union**:
BC Insulators Union is a part of the BC Building Trade Unions, servicing the construction industry. We provide services to a skilled union membership employed by various employers across BC, the Yukon, and a portion of the Northwest Territories. Visit Insulators118.org to learn more.

  • Administrative Assistant

    7 days ago

    Port Coquitlam, Canada Janet Helm Real Estate Full time

    **Administrative Assistant **As Janet Helm's Admin Assistant, you will play a crucial role in providing a high level of customer service while supporting our mission of helping seniors navigate their real estate journey with expert knowledge, ease, compassion, and exceptional white-glove, customer service. Real estate transactions involve numerous documents,...

  • Administrative Assistant

    3 days ago

    Port Coquitlam, Canada Zapp Electrical Contractors Ltd. Full time

    Zapp Electrical Contractors Ltd. is a fast-growing electrical company. We currently have opportunities for entry-level positions for those wishing to join a fantastic team in Vancouver. We are currently looking for a part-time Administrative Assistant, which has great potential to move to full-time. You will be working under the supervision of the Office...

  • Administrative Assistant/receptionist

    3 days ago

    Port Coquitlam, Canada Vicostone Canada Inc. Full time

    **Full time only** VICOSTONE in Port Coquitlam, BC wants to add more team on board for full time, seasonal position. Front Desk Receptionist/Sales Admin has essential supporting function to Outside Sale reps with products enquiries, samples requirements, invoicing and product freight preparation, follow -up account receivable status and invoices payment...

  • Administrative Assistant/receptionist

    1 week ago

    Port Coquitlam, Canada Vicostone Canada Inc. Full time

    **Full time only** VICOSTONE in Port Coquitlam, BC wants to add more team on board for full time, seasonal position. Front Desk Receptionist/Sales Admin has essential supporting function to Outside Sale reps with products enquiries, samples requirements, invoicing and product freight preparation, follow -up account receivable status and invoices payment...

  • Canada Summer Jobs

    10 hours ago

    Port Coquitlam, Canada New View Society Full time

    **CANADA SUMMER JOBS - ADMINISTRATIVE ASSISTANT** **The Organization**: New View Society is a community mental health non-profit based in Port Coquitlam, BC. We pride ourselves on a positive workplace culture and a valued reputation in our community. We are known for our great care towards clients, employees, and community alike, through our core values:...

  • Administrative Assistant

    7 days ago

    Coquitlam, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an **“Administrative Assistant " to join Vancouver Career College at Coquitlam, BC** **Position Job Title: Administrative assistant** **Location**:Coquitlam, BC** **Reports to: Campus Director** **Job Type: Full time** **Work Type: Onsite** **Working hours**:1 pm to 9:30 pm (Flexible to work on some...

  • Administrative Assistant

    4 weeks ago

    Coquitlam, Canada Vancouver Career College Full time

    **About Us** For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the success of its students. Our rich history includes alumni of thousands of successful graduates who embark on careers rich in opportunity. We are happy to say that we are looking for an...

  • Administrative Manager

    4 days ago

    Port Coquitlam, Canada Vital Life Physiotherapy Clinic Full time

    **Full-Time Administrative Manager in Port Coquitlam** Vital Life Physiotherapy Clinic is seeking for a full time Administrative Manager position. This is an excellent opportunity for you to join our fun, energetic, positive and friendly workplace. Our team is comprised of passionate and collaborative health professionals and staff that work closely with...

  • administrative officer

    3 weeks ago

    Port Coquitlam, Canada KTX Transport Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and...

  • administrative officer

    3 weeks ago

    Port Coquitlam, Canada KTX Transport Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and budgetary...

  • Administrative Coordinator

    3 weeks ago

    Port Coquitlam, Canada ZAC DHILLON PERSONAL REAL ESTATE CORPORATION Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Administrative Assistance Supervisor

    2 weeks ago

    Coquitlam, Canada Penfolds Roofing & Solar Full time

    Penfolds Roofing & Solar is looking for a passionate customer service/administrative professional to join our team as a Administrative Supervisor. This individual will be responsible for ensuring a great customer experience for all that call in, while also supporting the company with administrative needs. We are a family run company, and every employee...

  • Office Assistant

    3 days ago

    Port Coquitlam, Canada Robinson Roofing and Sheet Metal Full time

    Provide administrative support to the office staff and management team - Greet and assist visitors, clients, and employees in a professional and friendly manner - Answer phone calls, take messages, and redirect calls as necessary - Schedule appointments and maintain calendars - Perform data entry tasks and maintain accurate records - Assist with filing,...

  • Administrative Assistant-Medical

    15 hours ago

    Coquitlam, Canada DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Full time

    DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Eyecare DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Eyecare located at 2500 A- 2929 Barnet HWY Coquitlam, British Columbia V3B 5R5. The company is looking for "Administrative Assistant- Medical" who is dependable, trustworthy, and has commitment to provide quality service...

  • Faculty Administrative Assistant

    4 days ago

    Coquitlam, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Assistant

    7 days ago

    Coquitlam, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrative Assistant

    4 days ago

    Coquitlam, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrative Assistant-Medical

    4 weeks ago

    Coquitlam, British Columbia, Canada DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Full time

    DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Eyecare DR. Hardip S. Thind, Optometric Corporation DBA Coquitlam Centre Eyecare located at 2500 A- 2929 Barnet HWY Coquitlam, British Columbia V3B 5R5. The company is looking for "Administrative AssistantMedical" who is dependable, trustworthy, and has commitment to provide quality service at...

  • Office Assistant

    7 days ago

    Port Coquitlam, Canada Blue Star Projects Full time

    We are a local based Restoration/general contracting company operating in the Lower Mainland looking for an Administrative / Office Assistant to be a key part of our team. To be successful, we are looking for a confident and punctual professional to own their role. We require someone with strong attention to detail skills, ability to multi-task and work...

  • Administrative Assistant

    5 days ago

    Coquitlam, Canada Community Living BC Full time

    **_We are proud to be selected as one of B.C.'s Top Employers once again!_** **If you are looking for an opportunity to contribute your experience, knowledge and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...