General Administrator, Office of Education

4 weeks ago


Edmonton, Canada University of Alberta Full time

**MED Office of Education**:

- Competition No.

**S104650947**
- Posting Date

**Apr 24, 2023**
- Closing Date

**May 09, 2023**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$58,349 to $79,248 per year**
- Grade

**08**
- Hours

**40**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **Work will primarily take place at North Campus Edmonton. This role is in-person.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Faculty of Medicine & Dentistry at the University of Alberta is dedicated to providing learner-centred educational programs that meet the health-care needs of our communities.
***
**Position**

The Office of Education (OoE) General Administrator provides a wide range of specialized administrative support, including assisting with matters related to the Office of Rural and Regional Health (ORRH), the Learning Design Studio, the Office of Advocacy and Wellbeing, as well as Undergraduate Medical Education.

The OoE General Administrator is a problem-solver, using university policy, procedures, guidelines or processes as well as direction from academic and administrative leaders to help bring initiatives to life.

The position works both independently and within a team structure to administer many detailed complex tasks and projects. Under mínimal supervision and through the direction of the OoE Manager, and in collaboration with the various Academic leaders, this position requires high levels of communication, organizational and interpersonal skills.

We are looking for applicants who can take initiative, have strong decision-making skills, and thrive in a highly demanding and fast-paced environment

**Duties**

**PROGRAM OPERATIONS**
- Provides administrative support to the Manager and Finance Partner as it relates to HR and Finance
- Assists account holders in budget preparation, financial reports, analyses and forecasts to ensure short and long-term Departmental goals are met; completes uPlan entry
- Assists in budget reconciliation
- Completes departmental monthly, quarterly and yearly reporting in collaboration with Central Finance, including general ledger, journal vouchers, grant reports, indent generation and tracking
- Provides guidance and assists users with the initiation of routine financial transactions; escalates issues to Team Lead, Staff Service Centre, Finance Partner and/or Manager as required
- In collaboration with Central Finance, liaise and train preceptors/Research/surgeons in financial reporting requirements, account regulations, systems and tools
- Responsible for Preceptor Payments for the ORRH:

- Including set up, invoicing, PO creation and tracking, using systems including SupplyNet, SMS, annual renewals
- Acts as first point of contact for preceptor inquiries

**PROCESS INITIATION**
- Coordinates and initiates purchase orders and completes all departmental invoicing and vendor payments
- Manages and reconciles department purchasing cards
- Initiates and monitors Travel and Expense claims
- Completes bill back recoveries
- Completes SupplyNet purchases
- Identifies, troubleshoots and resolves transactional issues
- Monitors and assists in renewal of software licenses
- Submits TEMS requests
- Initiates summer-student awards payments

**ACADEMIC ADMINISTRATION**
- Renews and creates appointments for a variety of employment types in the APS system
- Assists in onboarding and offboarding staff
- Supports recruitment initiatives in accordance with University policy and procedures
- Completes CCID paperwork for new, renewals and guest access
- Initiates eForms, PIFs, PAFs
- Utilizes and consults FARM to record and retrieve resident information for program administrators and directors

**COMMUNICATION**
- Participates in the preparation of presentations

**GENERAL ADMINISTRATIVE SUPPORT**
- Assists with office supply procurement, special printing requests
-


  • General Administrator

    1 month ago


    Edmonton, Canada University of Alberta Full time

    **BUS Undergraduate Office**: - Competition No. **S103052398D1** - Posting Date **Jan 23, 2024** - Closing Date **Feb 06, 2024** - Position Type **Full Time - Operating Funded** - Salary Range **$51,821 to $70,382 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...


  • Edmonton, Canada General Bank of Canada Full time

    **The Opportunity** General Bank of Canada is looking for a permanent, fulltime Business Development Administrator to join the organization as a key contributor to the Bank’s Business Development team. Consistent with the Bank's growth trajectory, this is an excellent opportunity for the right individual to contribute to building the future bank with...


  • Edmonton, Canada University of Alberta Full time

    **MH Surgery**: - Competition No. **S100752488** - Posting Date **Jan 25, 2024** - Closing Date **Feb 07, 2024** - Position Type **Full Time - Operating Funded** - Salary Range **$51,821 to $70,382 per year** - Grade **08** - Hours **35** This position is a part of the Non-Academic Staff Association (NASA). This position offers a comprehensive...


  • Edmonton, Canada INSPIRENOOK EDUCATION INC. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 5 years or more **Work setting**: - Education - Management **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and...


  • Edmonton, Canada Fargo Consultancy of Immigration Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and correspondenceOversee...


  • Edmonton, Canada PABLA'S GROUP OF COMPANIES INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...


  • Edmonton, Canada Cranston Homes Ltd Full time

    **Cranston Homes is a residential construction company, looking for an experienced Office Administrative Assistant.** **The Opportunity** **Reporting to the Operations Manager, the Office Administrative Assistant has the following roles and responsibilities**: - **Provide administrative support to ensure efficient operation of the office and...

  • General Administrator

    1 month ago


    Edmonton, Canada Score Group plc Full time

    **We’re looking for a General Administrator to join the Score Group team based at our Edmonton** **About Score Group** Score Group is a specialist in precision manufacturing, valve supply, automation and management systems and provides complex engineering solutions to customers in multiple markets, including defence, nuclear, aerospace, utilities and...

  • Office Administrator

    5 hours ago


    Edmonton, Canada Canadian drywall construction ltd Full time

    Job Summary: **Responsibilities**: - Supervise and manage administrative staff, including training and development - Maintain office policies and procedures, ensuring they are up-to-date and in compliance with company standards - Manage vendor relationships and negotiate contracts for office supplies and services - Oversee the maintenance of office...

  • General Administrator

    1 month ago


    Edmonton, Canada Bissell Centre Full time

    **WHO WE ARE** - Are you an _**Administration **_Professional looking to make an impact in your community? Do you have endless optimism, ready to move and create change in the community? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is...

  • Office Manager

    4 weeks ago


    Edmonton, Canada MANN INTERNATIONAL EDUCATION LTD. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble data and prepare periodic and special reports, manuals and correspondence - Oversee and...

  • office manager

    3 weeks ago


    Edmonton, Canada MANN INTERNATIONAL EDUCATION LTD. Full time

    Education: Expérience: EducationCollege/CEGEPTasksDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office administrative...


  • Edmonton, Canada PC Corp Inc. Full time

    PC Corp delivers IT the way it is best delivered: driven by small, nimble and highly skilled teams of customer focused, proactive individuals.... and you can be a part of this! If you are the curious sort, who relishes working in a fast-paced environment and enjoys building relationships with different types of personalities, you could really like it here....


  • Edmonton, Canada Aecon Full time

    Position Overview Aecon Industrial brings seamless solutions to key clients through operational excellence and reliability. With the ability to self-perform across our diverse business offering and a strategic fabrication network, Aecon Industrial proactively and profitably manages projects across a diverse range of industrial business...


  • Edmonton, Canada B Smart Daycare And OSC Full time

    **Job brief** We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the director and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities** - Maintain and...

  • office manager

    3 weeks ago


    Edmonton, Canada Cameron Driver Education 2018 Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Office Administration

    4 weeks ago


    Edmonton, Canada ECCO SUPPLY - DIV OF THE ECCO GROUP OF COMPANIES Full time

    **WORK ORDER COSTING, DATA ENTRY & RECEPTIONIST** **ACCOUNTABILITY**: Reports directly to the Front Office Supervisor **SCOPE OF RESPONSIBILITY**: Responsible to represent Ecco Supply in a professional manner when dealing with customers in person or on the phone, accurately calculate and process all work orders and daily supplier receiving, ensuring Ecco's...


  • Edmonton, Canada Cameron Driver Education 2018 Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryGreet people and...


  • Edmonton, Canada Crave Water Ltd. Full time

    Responsibilities: - Answer and direct phone calls in a polite and professional manner - Greet visitors and direct them to the appropriate person or department - Maintain and organize office files, both physical and electronic - Perform clerical duties such as photocopying, scanning, and faxing documents - Utilize QuickBooks to manage financial transactions...

  • Peace Officer

    1 month ago


    Edmonton, Canada University of Alberta Full time

    **RMS UofA Protective Services**: - Competition No. **S100351665** - Posting Date **Aug 09, 2023** - Closing Date **Aug 29, 2023** - Position Type **Full Time - Operating Funded** - Salary Range **$63,100 to $86,497 per year** - Grade **09** - Hours **40** This position is a part of the Non-Academic Staff Association (NASA). This position offers a...