Medical Education Program Administrator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**MH Surgery**:

- Competition No.

**S100752488**
- Posting Date

**Jan 25, 2024**
- Closing Date

**Feb 07, 2024**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,821 to $70,382 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - This role is hybrid with a mix of remote and in person work, with the in person component taking place at North Campus Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department of Surgery**

**Position**

This Medical Education Program Administrator will work in the Postgraduate Office of Surgical Education, coordinating a postgraduate residency program under the leadership and direction of the Team Lead & Surgery Program Director.

This position works both independently and within a team structure to administer the many detailed tasks and projects required of this position. This position requires high levels of communication, organizational and interpersonal skills. Equally important, the individual in this position would have the ability to take initiative, be creative and thrive in a deadline driven environment.

**Duties**
- Primary contact and resource for the residency training program residents & faculty
- Primary contact to liaise with Postgraduate Medical Education Office (PGME), Professional Association of Residents of Alberta (PARA) and the Royal College of Physicians and Surgeons of Canada (RC)
- Responsible for coordination of educational activities and clinical rotation scheduling for residents
- Responsible for program schedules including prepares resident training block schedules, electives, vacation/leaves, and coordination of teaching faculty/preceptors
- Maintains systems of evaluation processes; including compiling data, collecting and disseminating reports and documents
- Coordinates & attends Residency Program Committee (RPC) and Competence Committee (CC) meetings, prepares agendas, reports and documentation with the Program Director and CC Chair
- Coordinates annual Resident Recruitment through the Canadian Medical Graduate Selection process (CaRMS)
- Coordinates examination processes; schedules, proctors & prepares materials for exams, recruits examiners for oral/simulation-based exams. Collates and tracks exam results
- Primary contact/resource for accreditation process for internal reviews (University of Alberta) and external reviews (Royal College of Physicians and Surgeons of Canada)
- Ensures Royal College accreditation standards are being met in day-to day operation and residency program committee functions
- Maintains residency program websites & communication

**Minimum Qualifications**
- Minimum, post-secondary business, office administration certificate or a related field
- Minimum 2 years’ experience in large academic, health care or related organization
- Proficiency with MS Office and Google Applications
- Excellent interpersonal and communication (oral and written) skill including strong ability to demonstrate professionalism, confidentiality and diplomacy
- Strong organization skill, accuracy and attention to detail

**Preferred Qualifications**
- Postsecondary degree in a relevant discipline preferred. Equivalent combination of education and experience will be considered
- 3-5 years’ experience in a medical or academic environment with extensive involvement in post-secondary educational procedures at an administrative level would be ideal
- Experience with Zoom and various virtual platforms an asset
- Knowledge of University of Alberta and University of Alberta Hospital
- Experience with PeopleSoft an asset
- Experience with University of Alberta polices and process and employment legislation (FOIPP, Employments Standards) will be considered an asset

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contac

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