Document Controller

3 weeks ago

Greater Toronto Area, Canada Amico Affiliates Full time

**Document Controller**

Project Position

Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for productivity, leading through empowerment, and seeing challenges as portals of opportunity. Our cutting-edge technology allows us to successfully manage and execute projects of all scopes and scales.

If you want your next professional experience to be one that helps you master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities, **consider joining us**

**Key Responsibilities**
- Create, update, and maintain a comprehensive document management system for construction projects, including both electronic and physical records.
- Facilitate the efficient retrieval of project documents for internal and external stakeholders, ensuring that they have access to the most current and accurate information.
- Manage document version control to ensure that project teams are working with the latest versions of drawings, specifications, contracts, and other critical documents.
- Control the distribution of project documents, ensuring that they reach the relevant parties and are appropriately reviewed, approved, and filed.
- Perform regular quality checks on project documents to verify accuracy, consistency, and compliance with industry standards and company protocols.
- Oversee the process of converting hard-copy documents to digital formats and maintaining digital records in an organized manner.
- Manage document changes and updates by tracking and documenting revisions, ensuring that relevant parties are informed, and maintaining historical records.
- Ensure the security, confidentiality, and integrity of project documents, especially sensitive or proprietary information.
- Organize and manage the archiving of completed project documents, complying with legal and regulatory requirements for document retention.
- Utilize document control software and tools to streamline document management processes and maintain records in an accessible and orderly manner.
- Provide training and support to project teams, subcontractors, and other relevant parties to ensure they are aware of and adhere to document control procedures.
- Prepare and provide regular document control reports to project management and stakeholders, highlighting key milestones, variances, and potential issues.

**Key Qualifications/Requirements**
- Bachelor's degree in construction management, business, or a related field (or equivalent experience).
- Previous experience in document control or a related role within the construction industry.
- Excellent organizational and attention-to-detail skills.
- Strong communication and problem-solving abilities.
- Knowledge of construction processes, terminology, and document types.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Analytical and critical-thinking abilities.
- Commitment to meeting project goals and deadlines.
- Ethical and dependable with a focus on maintaining document integrity and confidentiality.

**What Amico Can Offer You**
- Competitive Salary
- Medical, dental, and vision insurance
- Employer Matching Retirement Program
- Life insurance
- At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process._
- We thank all applicants for their interest. However, only those selected for an interview will be contacted._

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Construction Management: 8 years (required)
- Document Control: 8 years (required)

**Language**:

- English (preferred)

Ability to Commute:

- Greater Toronto Area, ON (required)

Work Location: In person

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