Document Controller

3 weeks ago

Toronto, Canada Aversan Inc Full time

**Publications Specialist**

**Location**:Toronto, ON
**Schedule**: HYBRID (twice a week in office) - Tuesday and Thursday

**Responsibilities**

**Publications Specialist**
- Formatting, editing, and publishing technical documents as per company format standards, in support of project deadlines.
- Ensuring proper document revision control following Engineering Change Control processes
- Aiding staff as required on the following topics:Desktop publishing tools

Document creation and update processes
Company archive access
- Converting legacy document data in various formats (e.g. WordPerfect, DOORS,) into current company standard formats (e.g. Word, Visio, Adobe Acrobat)

**Data Records Administrator**
- Verifying, validating, and controlling all soft copies of current drawings.
- Working with IT for traceability of Library archives and Workflows.
- Controlling, updating, and maintaining the Data Records databases for all released drawings, including the off-site Archives at Iron Mountain.
- Controlling released software when issued on physical media: magnetic media (e.g., diskettes, tape, hard drive, cd etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.).
- Logging and filing HW ECNs and verify attachments are present.
- Providing copies (hard or soft copy) of Data Record archived items as required.
- Providing weekly management reports and dashboards on Data Records metrics

**Basic Qualifications**
- Bachelor’s degree or post-Secondary diploma
- Proofreading experiencing 3-5 years.
- Experience editing and formatting documents; technical documents preferred.
- Nitro (pdf)
- Familiarity with client Engineering tools, e.g., ClearQuest, Shared Palma, DOORS
- 2 years’ experience with documentation control in a project or department
- Advanced skills in document and file management/control tools, e.g., LiveLink, SharePoint, Artifactory

**Skills**
- Advanced computer literacy - MS Office (Excel, Word, PowerPoint, Visio etc.),
- Ability to complete tasks given short deadlines.
- Handle competing priorities from multiple projects.
- Maintain quality of work under pressure
- Ability to work with mínimal supervision and co-ordinate with all team members.
- Accurate and efficient administration skills and attention to detail

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Do you have experience with Engineering tools like ClearQuest, Shared Palma, DOORS?

**Experience**:

- Technical Documentation: 4 years (required)

Work Location: Hybrid remote in Toronto, ON M3B 0A2

Application deadline: 2023-08-18

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