Document Controller
2 weeks ago
Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Assistant Project Manager (Construction) to join its dynamic and energetic team.
Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.
**Initially the job location will be in downtown Toronto until about March/April 2025, after this position will be based out of our Whitby, ON project office location.**
**Responsibilities**:
- Process, issue, reproduce and file engineering and construction documents to ensure accuracy and timeliness
- Achieve and maintain a high level of accuracy in capturing meta-data in both, the project and client’s systems (Unifier or other electronic document management system (EDMS)) in accordance with procedures and requirements for metadata for reporting/auditing
- Receive, capture, control and access of all project documents
- Maintain project distribution matrix within the EDMS
- Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
- Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
- Assist in providing support to new project team members regarding appropriate document control practices and provide training on the EDMS
- Identify and escalate processing or other system issues to the Commercial Manager / Project Controls Director in a timely manner
- Identify opportunities for continuous process improvement
- Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish
- Assist project teams with creating and developing reports in the EDMS
- Work with the Commercial Manager / Project Controls Director, assist with post-construction document archival / retention including as per Project Agreement specifications
- Assist in the preparation of the end of project report, creation/communication/implementation, maintenance and auditing of all required contract submittals and in maintenance of the reporting system to track by originator all RFI’s through the key milestones of their lifecycle
**Requirements**:
- Bachelor’s degree or college diploma is preferred
- Minimum of 2 years of document control experience; experience in a construction project/site or engineering environment is preferred
- Experience processing both design and vendor documentation
- Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
- Prior experience using electronic document management Unifier/ Ebuilder/Box, Aconex or other EDMS
- Proficient with MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint
- Proficient in electronic file management (e.g. Explorer and WinZip)
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
- Ability to accurately and efficiently setup, create and maintain documentation metadata
- High attention to detail
- Ability to multitask and prioritize
Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.
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