Event Coordinator

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:07/26/2023
**Req ID**: 33070
**Faculty/Division**: Faculty of Music
**Department**: Faculty of Music
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054893

**Description**:
**About us**:
The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world's most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.

Our faculty members include musicians who perform on the world's most prestigious stages and record formajor labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

**Your opportunity**:
The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.

Under the direction of the Director, Office of the Dean, the incumbent will be responsible for providing events and communications support for guest lectures, distinguished visitors, workshops, conferences, and other special events at the Faculty of Music as directed by the Office of the Dean. The incumbent will be responsible for conceptualizing, organizing, and executing event activities, analyzing client needs and making recommendations on event logistics and options, overseeing the implementation of event plans and activities, developing content for marketing and/or promotional materials, and drafting internal and external communications. In collaboration with the Faculty of Music’s Marketing & Publicity Office, the incumbent will be responsible for maintaining information on digital platforms, and disseminating information via social media and other digital platforms.

**Your responsibilities will include**:

- Conceptualizing, organizing and executing event activities
- Analyzing client needs and making recommendations on event logistics and options
- Overseeing the implementation of event plans and activities
- Collating and organizing materials
- Collecting feedback on programs or events
- Developing content for marketing and/or promotional materials
- Maintaining information on digital platforms
- Disseminating information via social media

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three (3) years of related event planning and communications experience, including hands on planning, organizing, executing and follow up
- Experience with gathering relevant information and effectively disseminating information via social media and websites
- Demonstrated skill and experience developing content for marketing and/or promotional materials
- Demonstrated superior customer service skills
- Strong computer skills including Microsoft Word, Excel, PowerPoint and other related software
- Excellent oral and written communication skills
- Excellent interpersonal and organizational skills
- Ability tomulti-task and handle competing priorities

**To be successful in this role you will be**:

- Communicator
- Decisive
- Efficient
- Organized
- Problem solver

**Closing Date**: 08/10/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Lived Experience Statement**

This role is **not** currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

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