Administrative Clerk

4 weeks ago

Prince George, Canada The Exploration Place Museum and Science Centre Full time

**Anticipated start date**:TBD

**Terms of employment**:Full-time permanent, Monday to Friday

**Salary**:$35,360 annually (plus benefits)

**Application deadline**:Open until filled

**Number of positions**:1

**Who are we looking for?**

We are seeking an enthusiastic, outgoing, and motivated person who is ready to take on new tasks because you never truly know what the day will bring when you work at The Exploration Place.Everyone plays a role in The Exploration Place’s daily operations. You are comfortable working with colleagues in different departments to help meet our shared goals and build trust.

You are a team player who is comfortable working together under the direct supervision of the VP - Operations in collaboration with the CEO and Senior Leadership Team. You are detail-oriented and organized, complete tasks in a timely manner, and are independent yet flexible and collaborative.

**What are the hours and benefits?**

This is a permanent, full-time position with a regular Monday to Friday workweek. A regular workday is 8 hours, with a 30-minute unpaid lunch break.We are looking for someone who is flexible and available outside of these hours for museum events on evenings, weekends, and statutory holidays, with notice.

After a 3-month probationary period, benefits include:

- Extended health and dental benefits
- Vacation accrual of 2 weeks (80 hours) annually
- Sick leave of 10 days (80 hours) annually
- Annual Membership to The Exploration Place
- Staff discount to Origins Kitchen and Elements Retail
- Professional Development opportunities related to this position and the museum and science centre industry

**Job Summary**:
**Knowledge, skills, and abilities we are looking for**:

- A minimum of high school graduation or equivalent. Some post-secondary education preferred related to Office Administration, Administrative Clerk, Business, or Finance
- At least one year of experience in a role with transferable skills
- Experience with coordinating schedules and maintaining calendars
- High level of proficiency with all Microsoft Office 365

**The successful applicant will be responsible for the following**:

- Managing the daily, weekly, and monthly schedule of various events
- Communicating new and ongoing event requests to relevant departments
- Maintaining the daily events calendar and related files
- Working collaboratively with the Administrative Clerk - Finance and Senior Leadership Team to ensure day-to-day office needs are met
- Operating a 4-line switchboard; working with the Administrative Clerk - Finance to answer the telephone and deal with queries from the public and customers in a positive and friendly manner
- Providing administrative support including but not limited to our annual Board social, staff Christmas party, monthly Board meetings, and staff training meetings
- Maintaining and purchasing general office supplies for all departments
- Front Desk administration and assisting in other departments when needed
- Participating in staff meetings as required
- Other duties assigned by the VP - Operations and approved by the CEO or other members of the Senior Leadership Team

**What type of skills and background are we looking for?**
- Excellent data entry and computer skills, attention to detail, accuracy, ability to meet tight deadlines
- Friendly, professional, responsible, and adaptable
- Ability to interact, cooperate, and collaborate with co-workers and clients in a positive, respectful fashion that fosters trust
- Experience working with the public; excellent customer service skills
- Ability to work in a fast-paced, customer-orientated facility in cooperation with other staff and departments
- Strong ability to manage time efficiently and to think logically and methodically
- Excellent written and verbal communication skills
- Fairly well-versed in most things administrative, and enjoys working within teams and independently
- Experience with accounting and reporting systems

**Job Types**: Full-time, Permanent

**Salary**: From $35,360.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Prince George, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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