Executive Assistant, Private Equity

2 weeks ago

Toronto, Canada Citco Full time

Executive Assistant, Private Equity

Toronto, Canada

**About Citco**

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

**About the Team & Business Line**:
Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Private Equity team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

**Your** Role**:

- You will handle the day-to-day office administration.
- You will perform a variety of administrative tasks and support our company’s senior level managers.
- You will intensively coordinate received documents and communicate with team members and managers
- Responsible for preparing correspondence, presentations and reports using various software packages
- Perform critical review of presentations as well as design and coordination of various materials for presentations (slides, agendas, minutes, follow up, etc.)
- Assist with special projects as required
- Assist with calendar management, which will require interaction and coordination with internal/external executives and their assistants to coordinate complex meetings
- Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events
- Prepare staffing org charts, management slide decks, memos, letters and spreadsheets as needed
- Take notes on conference calls, prepare action plans based on notes and follow up on deliverables where required
- Work with HR and coordinate interviews
- Assis with new/returning employees setup and work with HR to on-board employees
- Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
- Prioritize and redirect mail and telephone calls as appropriate
- Assist with booking and managing travel arrangements, itineraries or other duties related
- Organize receipts and prepare expense reports
- Provide full administrative support including photocopying, faxing, scanning, etc.
- Perform other duties as required

**About You**:

- You have a University Degree.
- Experience in an Administrative Assistant role within a Finance environment preferred
- Proficient in Microsoft Office Suite Programs
- Word, Excel, PowerPoint and Outlook at an intermediate level
- Proven ability to take initiative and work independently in a fast paced environment
- Superior organizational and time management skills
- High degree of detail orientation
- Strong oral and written business communication skills
- High level of professionalism and the ability to deal effectively with all levels in the organization

**Our Benefits**

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

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