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Branch Administrator and Facilities Coordinator
4 weeks ago
Toromont Power Systems is looking for a Branch Administrator to join our team This position plays a critical role as the first point of contact with our valued customers and visitors as well as provides support for the sales and management teams in the Branch.
**As a Branch Administrator, YOU will experience**:
- Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
- Working for the best in class equipment dealer and with the premium Caterpillar brand
- Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
- Competitive total rewards including: wages, benefits, and premiums (as eligible)
- An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada
**In a typical day, YOU will**:
- Branch Administration. i.e. Answer phones, book boardrooms, maintain common areas. Greet guests. Arrange lunches for meetings. Order office supplies. Maintain both coffee bars. Send, receive and destitute incoming and outgoing mail
- Coordinate with contractors for building maintenance, repairs. Provide PO’s and follow up with invoicing with contractors. Make sure contracts are up to date for facility services i.e. Cleaners, landscaper, Snow Removal. Maintain all office printers
- Set up training for both technical and office requirements. Set up lunches and other requirements for training
- Register new engine sales and extended warranty coverage for Sales, Project and PKI teams
- Maintain and control the departments purchasing system by tracking all purchase orders and associated invoices, allocating invoices, entering invoices for payment, and filing of purchase orders and invoices
**Must-haves for this role**:
- Communication skills
- Critical thinking
- Problem solver
- Team player
- Time management
- Customer focused
- Self-motivator
- Ability to work with mínimal supervision
**About Toromont Power Systems**
- Toromont Cat Power Systems_ is an industry leader in the supply and integration of backup and prime power generation systems, rental generators, marine engines and industrial engines through customized engineering and packaging. A division of Toromont Industries. The Power Systems division is dedicated to supporting our customers when it comes to power generation, power quality, marine engines, industrial engines, rental power, pumps and temperature control._
