Fama-477 Administrative Support Agent, Class I
3 weeks ago
Nature of the work:
- The principal and customary work of the employee in this employment class consists in performing a set of administrative functions of a relatively complex nature according to methods and procedures and clerical functions related to activities in their area.**Responsibilities**:
- Adopt, edit, and generate purchase orders for required/recommended textbooks, ancillary texts, materials and merchandise pertaining to college courses, including those pertaining to auxiliary accounts;
- Select the merchandise or service which best fits the bookstore’s requirements;
- Work with faculty to provide course and program materials as per requirements;
- Work with internal customers on special orders for merchandise and clothing;
- Gather publisher or supplier information to place orders and set up accounts;
- Deal with publishers and suppliers or their representatives concerning problems relating to ordering, receiving, and shipping including invoice/credit discrepancies;
- Ensure the timeliness and availability of the appropriate amount of merchandise for the store;
- Ensure accuracy of receiving for supplies in terms of quantity and pricing to ensure compliance with orders and college policy;
- Support Bookstore operations as required (acts as a cashier, participates in physical inventory, etc.);
- Ensure that the equipment, materials, and facilities under their responsibility are kept clean and in good operating condition;
- Support Auxiliary Services in tasks related to other areas of the department including, but not limited to, Service Center (print shop/AV), PARC, and receiving;
- Perform other related tasks.
**Requirements**:
- Qualifications:
- To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
- Conditions:
- Intermediate level Word and Excel (testing may be required)
- Advanced oral and written English communication skills (testing may be required)
- Basic written French and intermediate oral French communications skills (testing may be required)
**Comments**:
Please note that a cover letter addressed to Laura Smith is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.
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