Legal Assistant

4 months ago


Halifax, Canada Province of Nova Scotia Full time

**Department**:Public Prosecution Service

**Location**:HALIFAX

**Type of Employment**: Permanent

**Union Status**: NSGEU - NSPG

**Closing Date**:11-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province.

**About Our Opportunity**:
Under general supervision from the Legal Services Supervisor, as the Legal Services Technician 1-2 you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under mínimal supervision.

You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.

**Primary Accountabilities**:
**Legal Assistance / Support to Lawyers**
- Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
- Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
- Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer

**Secretarial / Administrative Support**
- Prepare correspondence, presentations, and documents of a legal and non-legal matter
- Respond to inquiries from internal and external clients and the public
- Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
- Books travel and related accommodations when necessary
- Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor

**Responding to Inquiries and File Management**
- Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
- Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
- Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
- Ensures that files/filing is up to date and brought forward for review by lawyers as required

**Qualifications and Experience**:
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.

Assets include:

- Knowledge of the various levels of Court
- Knowledge of Civil Procedure Rules
- Knowledge of provincial government departments and agencies
- Experience utilizing STAR/STOR record classification system, or other file management systems

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion
- Typically located in comfortable office environment
- Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
- At times required to bend and lift file boxes from storage shelving


  • Legal Assistant

    6 months ago


    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region. The municipality employs between 3,600-5,000 people annually. You could be one of them. Halifax Regional Municipality (HRM) is recognized as one of the Top Employers for 2022 in Nova Scotia and Atlantic Canada - Halifax Regional...

  • Legal Assistant

    6 months ago


    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - A municipal public servant makes a difference in the lives of over 400,000 people in the Halifax region.The municipality employs between 3,600-5,000 people annually.You could be one of them. Halifax Regional Municipality (HRM)is recognized as one of the Top Employers for 2022 in Nova Scotia & Atlantic Canada - HRM Legal & Legislative...

  • Legal Assistant

    3 months ago


    Halifax, Canada Cox & Palmer Full time

    **Legal Assistant | Halifax, NS**: Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated,...

  • Legal Assistant

    6 months ago


    Halifax, Canada Armour Group Full time

    The Armour Group Limited is one of the leading construction, development and hospitality companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s most iconic...

  • Legal Assistant

    1 month ago


    Halifax, Canada Cox Palmer Full time

    We are currently looking for a Legal Assistant to support the Corporate & Commercial Practice Group in our Halifax Office. Summary of responsibilities Accurate preparation of correspondence and legal documents; Meeting deadlines, and ability to multi-task and reprioritize as needed; Maintaining detailed and accurate client and administrative files; Calendar...

  • Legal Assistant

    23 hours ago


    Halifax, Canada Cox Palmer Full time

    We are currently looking for a Legal Assistant to support the Corporate & Commercial Practice Group in our Halifax Office. Summary of responsibilities Accurate preparation of correspondence and legal documents; Meeting deadlines, and ability to multi-task and reprioritize as needed; Maintaining detailed and accurate client and administrative files; Calendar...

  • Legal Assistant

    2 weeks ago


    Halifax, Canada Cox Palmer Full time

    We are currently looking for a Legal Assistant to support the Corporate & Commercial Practice Group in our Halifax Office. Summary of responsibilities Accurate preparation of correspondence and legal documents; Processing large volumes of documents, with ability to use technology to store and organize emails and files diligently; Meeting deadlines, and...

  • Legal Assistant

    6 months ago


    Halifax, Canada Cox & Palmer Full time

    At Cox & Palmer, our goal is to foster unparalleled client relationships and deliver exceptional results. We don’t just provide legal services; we empower great people to make a difference. Our mission is to create an environment where every member of our team, like you, can contribute to providing outstanding legal solutions and services, every time....


  • Halifax, Canada Valent Legal Full time

    Administrative Assistant/Receptionist Halifax, NS It's important to know what your passion is. At Valent Legal, we have ours: We help our clients get through the emotional and often difficult recovery from being injured in an accident, and we protect them from being taken advantage of by insurance companies. From our offices in downtown Halifax, we work...

  • Legal Assistant

    6 months ago


    Halifax, Canada Nijhawan McMillan & Conlon Full time

    Nijhawan McMillan & Conlon Barristers is seeking a Legal Assistant to join our team! NM&C is a boutique litigation firm of four lawyers in downtown Halifax, Nova Scotia. We serve individual, corporate and institutional clients in the areas of civil litigation and administrative law. Our lawyers offer practical, goal-oriented advice and strategic counsel, in...

  • Legal Assistant

    6 months ago


    Halifax, Canada Nijhawan McMillan & Conlon Full time

    Nijhawan McMillan & Conlon Barristers is seeking a Legal Assistant to join our team! NM&C is a boutique litigation firm of four lawyers in downtown Halifax, Nova Scotia. We serve individual, corporate and institutional clients in the areas of civil litigation and administrative law. Our lawyers offer practical, goal-oriented advice and strategic counsel, in...


  • Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, real estate development and hospitality companies in Atlantic Canada - carefully designing, developing, constructing and operating some of the region’s most iconic buildings. Armour is currently seeking an **Executive** **Legal Assistant** to join our growing team in Halifax, Nova Scotia...


  • Halifax, Canada Washington & Mahody Full time

    **LITIGATION LEGAL ASSISTANT** Washington & Mahody has an opening for an experienced litigation legal assistant. We are a litigation firm located in downtown Halifax. - Dependable - Excellent analytical skills and accurate attention to detail - Excellent proofreading, spelling, and grammar skills - Excellent computer, typing and dicta-transcription skills -...

  • Legal Assistant

    4 months ago


    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43875 **Department**: Public Prosecution Service **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 11-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Legal Services Division is the government's law firm, providing a full range of legal advice and services...


  • Halifax, Canada Patterson Law Full time

    We have an immediate opening for an experienced **Family Law Legal Assistant** at our downtown Halifax location, 1801 Hollis Street. The Legal Assistant will provide legal & administrative support to the lawyers in the Halifax Litigation Group primarily in the area of Family Law. **Work Schedule**:Standard work hours are 34.5 per week. Some flexibility and...


  • Halifax, Canada Patterson Law Full time

    We have an immediate opening for an entry-level **Legal Assistant **at our Halifax office, located at 2016 Quinn Street. This position would be ideal for a recent graduate of a Paralegal or Office Administration program or someone just starting out in their legal administrative career. The Legal Assistant will provide legal & administrative support to the...


  • Halifax, Canada Emera Energy Full time

    The Opportunity: **Legal Assistant/Paralegal** **Company**: Emera Energy **Location**: Halifax, Nova Scotia, Hybrid **Closing Date**: September 19, 2024 At Emera Energy, you’ll be part of a dynamic, inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are in an energetic and entrepreneurial...


  • Halifax, Canada Supertemp Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - Legal administrative assistant/secretary - or equivalent experience **Work setting**: - Federal, provincial and municipal governments **Tasks**: - Maintain filing system - Record and prepare minutes of...


  • Halifax, Canada Cox & Palmer Full time

    **Family Law Legal Assistant | Halifax, NS**: Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic,...

  • Legal Assistant

    6 months ago


    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Prosecution Service **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:20-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution...