Administrative Secretary 2

3 weeks ago

Winnipeg, Canada Pan Am Clinic Full time

**Requisition ID**: 369667
**Position Number**: 20018981
**Posting End Date**: November 12, 2024
**City**: Winnipeg
**Employer**: Winnipeg Regional Health Authority
**Site**: WRHA Community Health Services - 280 Booth Dr
**Department / Unit**: 2nd Floor Reception
**Job Stream**: Non-Clinical
**Union**: CUPE
**Anticipated Start Date - End Date**: 11/15/2024 - Indefinite
**Reason for Term**: Other Leave
**FTE**: 1.00
**Anticipated Shift**: Days;Evenings;Nights;Weekends
**Work Arrangement**: In Person
**Daily Hours Worked**: 7.75
**Annual Base Hours**: 2015
**Salary**: $20.768, $21.245, $21.781, $22.345, $23.002, $23.586
Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.
Position Overview
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes: switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Experience
Two years related experience required.
Data entry experience would be an asset.
Experience maintaining records and compiling statistics.
Excellent communication skills with switchboard/receptionist experience.
Experience with mail distribution, photocopying and faxing.
Administrative experience in a healthcare office would be an asset.
Demonstrated knowledge and experience maintaining a filing system.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Successful completion of a formal post-secondary administrative assistant program required.
A combination of education and experience may be considered.
Keyboarding speed of 40 wpm required.
Proficiency in Microsoft Word, Excel and Outlook required.
Working knowledge of PowerPoint preferred.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized programs.
Ability to effectively work as a team member.
Ability to maintain confidentiality.
Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
Demonstrated ability to work independently, with mínimal supervision.
Physical Requirements
Not Applicable
This term position may end earlier as outlined in your collective agreement.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

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