Allocation Administrator

3 weeks ago

Barrie, Canada City of Barrie Full time

**Posted**:Thursday, February 1, 2024**

**Job Number**:PC**-24-06**

**Job Type**:Permanent** Full-time, Union**

**Position Closing Date**:Thursday, February 15, 2024 at 11:59pm**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

Recreation and Culture Services builds vibrant, healthy, active and connected communities by providing facilities and programs that give all Barrie residents an opportunity to participate in recreational activities. Key responsibilities include identifying community recreation needs and interests, developing and delivering recreation opportunities which meet these needs and interests, maintaining and operating recreational and cultural facilities to provide a setting for these activities, and managing the provision of space to external community providers and groups.

The Allocation Administrator position supports the delivery of services and programs for the Recreation Services Department. This position is responsible for the allocation and scheduling of recreation facilities such as arenas, community centres, meeting rooms, pools, gyms, and sport fields. In addition, this position collects and reconciles payments for various recreation activities, such as facility bookings, program registration, and membership fees. Additionally, this position coordinates payroll-related functions for the Department, which involves processing employee attendance sheets and preparing documentation to facilitate employee changes. This position performs a variety of administrative and office support functions for the Department, which enables a comprehensive delivery of services and programs residents of the City of Barrie.

**Our Culture and Qualifications of the Job**

**Corporate Culture**
- Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

**Education **(degree/diploma/certifications)
- One (1) year College Certificate in Office Administration or related discipline
- Position Equivalency Code: B

**Experience**
- Two (2) years of experience in an administrative and/or office support role performing duties related to the above mentioned major responsibilities, including demonstrated registration/scheduling experience and accounts receivable experience

**Knowledge/Skill/Ability**
- Knowledge of administrative processes and protocols
- Accurate keyboarding speed of a minimum of 50 words per minute
- Demonstrated ability to:

- champion the mission and values of the City
- deal with contacts in a courteous, efficient, and professional manner while maintaining a high standard of public relations at all times
- foster and maintain positive working relationships with internal and external stakeholders
- set priorities, meet deadlines and deal with conflicting priorities and work demands
- receive complaints and concerns, and identify solutions while under pressure
- work in an environment that is accountable, flexible and adaptable
- work independently with mínimal supervision
- Excellent interpersonal, time management, organizational, prioritization, analytical, problem solving, accuracy, attention to detail, and communication (oral and written) skills
- Intermediate computer literacy utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), recreation software, time and attendance software, and payroll software

**Conditions of Employment**
- Satisfactory Criminal Record Check*
- _Please note that this is a requirement of the position for any _new_ employees to the City of Barrie in accordance with the _**_Police Record Check Procedure_**_. Existing employees will be exempt from this requirement._

**Other Important Information**

**Location**: City Hall, 70 Collier Street, Barrie, Ontario*
- _Please note the City has recently launched a _**_Hybrid Work Program Procedure_**_ that may allow a hybrid work arrangement for employees who meet the eligibility requirements._

**Hours**: The normal hours of work ar

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