Human Resources Coordinator

5 months ago

Langley, Canada Park Place Seniors Living Full time

**JOB SUMMARY**: This position is responsible for the administration support for benefits and human resources. This role is responsible for maintaining the WCB program, the benefits program, ensuring personnel files are accurately maintained, supporting employee moral initiatives including employee of the month and assists with the recruitment process for the Department Heads.

**TYPICAL DUTIES AND RESPONSIBILITIES**:
**Human Resources Admin**

1. Update and maintain employee personnel files

2. Track, order and stock forms for human resources

3. Archive old files and reports for all payroll and benefits information

4. Issue letter of employment, portability letter and any other payroll/employment/benefits related correspondence when requested by employees

5. Responsible for Petty Cash account

6. Responsible for the coordination and editing of the quarterly staff newsletter

7. Track probation hours and advise department heads when the employee is getting close to passing. Send out probation reached letters to eligible employees

**8. Recruitment Process**:
Postings internal and external

Responsible for collecting resumes and screening applicants

Set up interviews for department heads

Ensure appropriate interview questions are available

Participate in interview process to support department heads

Ensure all employee documents are completed and appropriately distributed Manual Human Resources

**Benefits**

Enroll new plan members who are eligible for benefits or group RRSP

Maintain existing employees

Contact for group Source (employee benefit program)

Contact for Great West Life (group RRSP)

**WCB**

Responsible for receiving and advising appropriate individuals of any and all WCB claims

Maintain records on each WCB claim

Ensure all documents are filed in a timely and appropriate manner

Support modified work program

**Payroll**

Familiar with PGI software

Ability to support department heads with PGI requests

Maintain and ensure that all master schedules and shift codes are correct with position numbers and names

Liaison and support for department heads between corporate payroll and PGI

Review PGI submissions before sending to corporate payroll

Submit to Payroll any employee changes (classification, FTE, resignation, termination, hire)

**Any other duties as assigned Communication Expectations for Leadership Roles: **

**Escalate information to Administrator/ Director of Care**:

- Family complaints
- Staff concerns brought forward by staff
- Staff concerns brought forward by others
- Staff concerns observed
- Anything out of the day to day routine

** General Communication Protocol**
- All financial considerations will require communication with Administrator or designate in absence
- Any changes to programs or operations within your department are to be shared with the Leadership Team
- Follow up communication - ensure that all follow up is communicated to appropriate individuals

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