See more Collapse

Vacancy Management Coordinator

4 weeks ago

Niagara, Canada Niagara Region Full time

**Division**:
Senior Administration

**Important Notices & Amendments**:
The successful applicant must maintain the ability to work onsite at Niagara Region Headquarters daily.

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

Please note that effective February 12, 2023 mandatory COVID-19 vaccinations are no longer required as per the Niagara Region’s amended COVID-19 Vaccination Policy. As a result, you will not be required to submit verification of your vaccination status before starting employment with the Niagara Region. However, the Niagara Region continues to reserve the right to reintroduce vaccination requirements in the future if necessary to respond to changing public health advice and\or government direction. The Niagara Region continues to strongly encourage everyone to remain up-to-date with vaccinations.

**Job Summary**:
**Education**:

- Post-Secondary Degree or Diploma in Business Administration or Human Resources

**Knowledge**:

- At least 2 years of experience in an administrative position related to personnel administration
- Experience in HR recruiting processes and practices is preferred
- Excellent knowledge of workforce management and human capital management (HCM) systems such as Kronos and PeopleSoft
- Knowledge and experience in data acquisition, coordination, analysis, interpretation and management.
- Excellent knowledge of scheduling practices is preferred
- Able to work in a fast paced, attention to detail, time sensitive environment

**Responsibilities**:
**_ Managing Internal Job Postings (35% of time)_**:

- Prepare, maintain and analyze spreadsheet with all job postings weekly
- Identify the successful applicant and complete all pertinent documentation
- Advise the home(s) manager of successful applicant for Internals transfers
- If offer accepted by internal staff, advising impacted home(s) of transfer date, obtain pertinent information regarding the employee (i.e. performance issues, pre-approved vacation dates, and orientation requirements, etc.,) and advise staff of any required orientation, transfer date and pertinent information of the home.
- Complete related steps in PeopleSoft to initiate staff movement and communicate with managers, LTC Scheduling and Human Resources.
- If there are no successful applicants in the file, maintain digital records for documentation of date and time of offers and applicant declines (i.e. could be utilized by the union at future date to require clarification of applicants who declined the posting, or to refer back to if manager has requested a hold on external recruitment to fill vacancy with a probationary employee)
- When a successful applicant accepts a posting, submit staffing requisition to the talent acquisition advisor to post the successful applicant’s current posting in a timely manner.
- Advising the Home(s) and central scheduling of all employees impacted who are required to return to their permanent positions when an employee is returning from a Leave Of Absence.
- Ensuring and maintains images of rotation schedules are updated on the Vine following schedule adjustments to ensure accuracy of information.
- Provides regular updates and statistics on status of internal job postings.

**_ Managing external Job Postings (25% of time)_**:

- Monitor the external job posting throughout the posting period for each of the recruitments
- Create a short list for pre-screen interviews
- Prepare, maintain and analyze spreadsheet with all job postings weekly
- Provides regular updates and statistics on status of external job postings

**_ Job Offers (External Postings) (25% of time)_**:

- Following completed references checks, alert manager of any issues and make recommendation for hire and to which home, based on previously stated log of current vacancies and knowledge of diverse needs of each home
- Contact successful applicant and discuss available vacancies at the hiring Home. Provide an overview of central scheduling including availability r

We have other current jobs related to this field that you can find below

  • Resident Manager

    4 weeks ago

    Niagara Falls, Canada Realstar Management Full time

    We are currently seeking a Resident Manager Team to live and work at one of our properties. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. This position would require you to work with a partner and share a two-bedroom apartment. **What we offer to employees** - Competitive...

  • Employment Centre Coordinator

    3 weeks ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Project Manager, Design

    3 weeks ago

    Niagara, Canada Niagara Health System Full time

    **Job Details** - Job Title: - PROJECT MANAGER, DESIGN & CONSTRUCTION, FT - Posted Date: - 2024-06-14- Closing Date: - 2024-06-20- Functional Discipline: - CORPORATE **VACANCY DETAILS** VACANCY NUMBER: 37314JF JOB TITLE: PROJECT MANAGER, DESIGN & CONSTRUCTION, FT STATUS: FULL TIME DEPARTMENT: SOUTH NIAGARA SITE PROJECT MANAGEMENT LOCATION: NIAGARA FALLS...

  • Webber - Area Supervisor - Infrastructure

    3 weeks ago

    Niagara, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Catering Coordinator

    3 weeks ago

    Niagara, Canada 124 On Queen Hotel & Spa Full time

    **Job Description for Special Events Coordinator** Position Title: Special Events Coordinator (SEM) Status: Full-Time **Salary**: Hours: 40 hours/week (varied shifts. Regular Weekend/Evening work is required) **Position Summary**: This Special Events Coordinator plays an integral role in ensuring 124 on Queen Hotel & Spa weddings and special events are...

  • Protocol and Marketing Coordinator

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Economic Development **Temporary Duration**: Approximate Duration: 12 months **Job Summary**: Salary Pending Reivew Reporting to the Strategic Marketing Manager, the Protocol and Marketing Coordinator is responsible for facilitating the Division’s work in external marketing and investment attraction through the coordination of marketing...

  • Webber - Assistant Area Supervisor - Infrastructure

    3 weeks ago

    Niagara, Canada WEBBER INFRASTRUTURE MANAGEMENT ONTARIO Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Attendance Support Coordinator

    1 week ago

    Niagara, Canada Niagara Region Full time

    **Division**: Human Resources **Temporary Duration**: Approximate Duration: 24 month **Job Summary**: Reporting to the Manager, the Attendance Support Coordinator is accountable to ensure the Attendance Support Program is running effectively, while offering support to managers and staff in order to educate and promote the safe return to work and regular...

  • Yard Coordinator

    2 weeks ago

    Niagara, Canada RSG International Full time

    **Peninsula Construction Inc**, a division of **RSG International**, is a leader in the road safety infrastructure sector. Established in 1980, we are committed to installing road safety products with the highest level of safety, expertise, and customer service to help create roadways in Ontario. Reporting to the Operations Manager, the **Yard Coordinator**...

  • Construction Coordinator

    4 weeks ago

    Niagara, Canada WIRECOMM SYS 2008 INC Full time

    **Job Title**: Construction Coordinator **Reporting to**: Construction General Manager **Location**: Blended role for Ontario region (Niagara, Hamilton, GTA) **Responsibilities**: - Assist the Construction, Safety and Inventory teams in planning, coordinating and supervising daily activities. - Ensure compliance with the Occupational Health & Safety Act...

  • Construction Field Coordinator

    4 weeks ago

    Niagara, Canada Niagara Concrete Canada Full time

    Construction Field Coordinator We are seeking a motivated and detail-oriented Construction Field Coordinator to join our dynamic team. As a Construction Field Coordinator, you will play a crucial role in overseeing various aspects of construction projects, ensuring efficiency, safety, and successful project completion. **Responsibilities**: - Orientating...

  • Information Technology Coordinator

    3 weeks ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Event Coordination Manager

    4 weeks ago

    Niagara Falls, Canada Americana Resort Inc. Full time

    **Position Summary**: To provide an excellent and consistent level of service to clients while organizing and detailing events. **Duties and Responsibilities** **Primary Responsibilities**: - Work closely with the Sales Managers in contract negotiations and servicing accounts. - Thoroughly review event contracts in order to prepare and detail all Banquet...

  • Administrative Coordinator

    3 weeks ago

    Niagara, Canada Wellspring Niagara Cancer Support Foundation Full time

    **SUMMARY** Wellspring Niagara Cancer Support is a not-for-profit, charitable organization that supports people living with cancer, their caregiver, and family members. We serve the Niagara region and currently seeking an Administrative Coordinator to join our team. At Wellspring Niagara we provide a caring community by offering free in-person and online...

  • HR Coordinator

    2 weeks ago

    Niagara, Canada RSG International Full time

    **Peninsula Construction Inc**, a division of **RSG International**, is a leader in the road safety infrastructure sector. Established in 1980, we are committed to installing road safety products with the highest level of safety, expertise, and customer service to help create roadways in Ontario. Reporting to the Health & Safety/HR Senior Manager, the **HR...

  • Webber - Administrative Assistant - Infrastructure

    1 week ago

    Niagara, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Strategic Projects Coordinator

    3 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Emergency Services **Temporary Duration**: Approximate Duration: 12 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a...

  • Enrolment Services Coordinator

    1 month ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Its Administrative Coordinator

    7 days ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...

  • Wellness Administrative Coordinator

    3 weeks ago

    Niagara, Canada Niagara College Canada Full time

    Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most...