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Acquisitions Assistant

4 months ago

Oakville, Canada Town of Oakville Full time

**Employment Status**:Temporary Full-Time for 1 year CUPE 5348)
**Hours**: 35 hours per week
**Location**: Central Branch

Do you have a passion for knowledge and excellent interpersonal and computer skills? Oakville Public Library has seven library branches that are dedicated to serving the diverse community of Oakville. In this role, you’ll work within the Collection Development department to order, receive and maintain library materials.

**What you'll do**
**As an Acquisitions Assistant you will**:

- Create and maintain new library material orders in all formats using ILS Acquisitions module and Electronic Data Interchange (EDI); manually creating orders for special collections
- Download, review and verify MARC Records from vendors
- Receive new materials in the Acquisitions module, stream materials to processing and cataloguing staff for adjustments
- Receive donations and/or government materials/municipal documents, enter into Acquisitions module, stream to processing and cataloguing staff as required
- Run Claims reports in Acquisitions module according to schedule, communicating issues with internal staff and with vendors as needed
- Contact vendors to claim outstanding items such as periodicals or to cancel orders, as required
- Download or input invoices into Symphony Acquisitions module, approve and submit invoices for final payment to Accounts Payable department
- Assist with other assigned initiatives and special projects as needed

**Is this a good fit for you?**
**We're looking for someone who can**:

- Demonstrate strong communication skills, both verbal and written
- Exhibit excellent accuracy and attention to detail
- Display good command of the English language
- Exhibit excellent interpersonal skills
- Demonstrate the ability to work effectively both independently and within a team environment
- Demonstrate the ability to recognize and solve problems
- Display strong computer skills including data entry
- Demonstrate knowledge of MARC Standards and MARC editing tools
- Experience with an Integrated Library System’s (ILS) Acquisitions, Serials and Circulation modules, Symphony experience considered an asset.
- Knowledge of acquisitions tools such as FTP and EDI
- Strong working knowledge of MS Word and Excel

**Your experience and educational background**:

- Library and Information Technician diploma with minimum 2 years library experience

**Who are we?**
Oakville Public Library strives to fulfill our mission of cultivating discovery and creativity in every phase of life. We are focused on exceptional customer service to meet the needs of the children, youth, adults, and seniors utilizing our physical or online services. We continue to be agile in our mandate to meet the needs of the residents of Oakville.

**What's it like to work at Oakville Public Library?**
It's challenging, stimulating, and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, we commit to providing access to tangible resources and programs that inspire, encourage, and provoke thought for the residents of Oakville.

A Security Clearance Check will be required for all employees and volunteers of the Oakville Public Library. Successful applicants must submit the Security Checks (dated within the last six months) prior to or on the first day of employment.