Finance Administrator

4 months ago

Winnipeg, Canada Southeast Collegiate Full time

Reporting to the Principal and the SEC School Board, the Finance Administrator position involves the following job responsibilities:
**Responsibilities**:

- Prepare the financial statement package on a monthly basis with variance analysis for the Board of Directors and internal staff.
- Ensure internal cash controls are adhered to and reconcile petty cash on a monthly basis.
- Prepare and execute annual consolidated budgeting and forecasting processes and administer technical management of budget files/spreadsheets and upload budget into the financial system.
- Prepare monthly invoicing to Southeast Student Services and MFNERC, while confirming the final student numbers available to bill each month.
- Prepare additional invoicing to other agencies as required.
- Prepare and reconcile bank statements on a monthly basis.
- Prepare and post journal entries with appropriate supporting documentation
- Process supplier invoices with proper GL coding and GST disbursements
- Prepare accounts payable cheques as required in a timely fashion
- Maintain and oversee the purchase order system
- Ensure security for credit cards, gift cards, and gas cards and reconcile charges monthly
- Maintain computerized accounting system
- Vendor filing of invoices and archiving procedures.
- Liaison with provincial and government officials pertaining to the SEC campus
- Liaison with insurance representative for policy and claims
- Oversee maintenance of the building as it pertains to capital funds.
- Maintain business document files for contracts, policies, agreements, leases, deeds and other official records.

**Professional relationships**:

- Provide financial information to Principals, Administration, and Board of Directors.
- Provide financial support and guidance to staff.
- Support and cooperate with external auditor.
- Interact with external officials and consultants with respect to taxes and governmental agencies.
- Respond to vendor/supplier inquiries/questions.
- Provide required information and respond to inquiries from funders (ISC/MFNERC).

**Main challenges of this position**:

- The constantly changing needs of users of the financial reports produced.
- The coordination of staff and procedures to meet these changing needs.
- Coordination of new procedures between school and lodge staff.
- New government programs and mandates.

**Qualifications**:

- Degree or certificate in Business administration from a recognized post-secondary school. Bachelor’s degree preferred.
- Excellent computer skills.
- Demonstrated leadership skills.
- Good interpersonal skills.
- Highly effective communication skills.
- Minimum 5 years accounting experience.

**Working Conditions**:

- Working in a school setting, in person.
- Significant amount of reading and proofing of reports, memos, manuals, etc.
- Repetitive movement using wrists, hands and fingers.
- Minimal to light physical effort required with prolonged periods of sitting.
- Working with supervisors with different management styles.
- Dealing with people of a culturally diverse background.
- Able to answer inquiries and handle complaints.
- Subject to continuing changes in work and rapid changes of procedure.
- Subject to heavy volumes of work and disruptive interruptions.
- Subject to conflicting demands, priorities, multi-tasking and a high-volume workload.
- May be required to work extended hours and overtime if needed.
- Must be available by phone or in person for emergencies.

**Schedule**:

- Monday through Friday, guaranteed 40 hours per week.
- Hours of work - 8:30 am - 4:30 pm.

MUST BE CURRENT RESIDENT OF CANADA.

**Benefits**:

- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

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