Finance Administrator

4 months ago

Winnipeg, Canada Southeast Collegiate Full time

**Southeast Collegiate** is the only school of its kind in all of Canada. It serves as a campus to First Nations students during the school year - educating students in a beautiful school facility and providing housing in the adjoining lodge.

SEC is currently seeking a permanent full-time Finance Administrator to join our school staff. Reporting to the Principals and the SEC School Board, the Finance Administrator position involves the following job responsibilities:
**Responsibilities**
- Prepare the financial statement package on a monthly basis with variance analysis for the Board of Directors and internal staff;
- Ensure internal cash controls are adhered to and reconcile petty cash on a monthly basis;
- Prepare and execute annual consolidated budgeting and forecasting processes and administer technical management of budget files/spreadsheets and upload budget into the financial system;
- Prepare monthly invoicing to Southeast Student Services and MFNERC, while confirming the final student numbers available to bill each month;
- Prepare additional invoicing to other agencies as required;
- Prepare and reconcile bank statements on a monthly basis;
- Prepare and post journal entries with appropriate supporting documentation;
- Process supplier invoices with proper GL coding and GST disbursements;
- Prepare accounts payable cheques as required in a timely fashion;
- Maintain and oversee the purchase order system;
- Ensure security for credit cards, gift cards, and gas cards and reconcile charges monthly;
- Maintain computerized accounting system;
- Vendor filing of invoices and archiving procedures.
- Liaison with provincial and government officials pertaining to the SEC campus;
- Liaison with insurance representative for policy and claims;
- Oversee maintenance of the building as it pertains to capital funds
- Maintain business document files for contracts, policies, agreements, leases, deeds and other official records.

**Professional relationships**
- Provide financial information to Principals, Administration, and Board of Directors;
- Provide financial support and guidance to staff;
- Support and cooperate with external auditor;
- Interact with external officials and consultants with respect to taxes and governmental agencies;
- Respond to vendor/supplier inquiries/questions
- Provide required information and respond to inquiries from funders (ISC/MFNERC)

**Main challenges of this position**
- The constantly changing needs of users of the financial reports produced;
- The coordination of staff and procedures to meet these changing needs;
- Coordination of new procedures between school and lodge staff;
- New government programs and mandates;
**Qualifications**
- Degree or certificate in Business administration from a recognized post-secondary school; Bachelor’s degree preferred
- Excellent computer skills
- Demonstrated leadership skills
- Good interpersonal skills
- Highly effective communication skills
- Minimum 5 years accounting experience

**Working Conditions**
- Working in a school setting, in person
- Significant amount of reading and proofing of reports, memos, manuals, etc.
- Repetitive movement using wrists, hands and fingers
- Minimal to light physical effort required with prolonged periods of sitting
- Working with supervisors with different management styles
- Dealing with people of a culturally diverse background
- Able to answer inquiries and handle complaints
- Subject to continuing changes in work and rapid changes of procedure
- Subject to heavy volumes of work and disruptive interruptions
- Subject to conflicting demands, priorities, multi-tasking and a high-volume workload
- May be required to work extended hours and overtime if needed
- Must be available by phone or in person for emergencies

**Schedule**
- Monday through Friday, guaranteed 40 hours per week
- Hours of work - 8:30 am - 4:30 pm

**Salary** From $65,000.00 per year

*Employees who are registered with status under the _Indian Act_ do not pay income tax on their earnings.

**Benefits**
- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

**MUST BE CURRENT RESIDENT OF CANADA* We do not provide any relocation packages.**

**Job Types**: Full-time, Permanent

**Salary**: From $65,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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