Database Officer

3 months ago

Winnipeg, Canada Alzheimer Society of Manitoba Full time

***

The Database Officer will have the primary role of senior database administration for the Raiser’s Edge (RE) and Luminate Online (LO) databases as well as all things related to such. This role will provide inter-departmental support in relation to the database and its structure across all departments including Finance, Development, Marketing, and Programs.

This role will work in conjunction with the Database Coordinator as a day-to-day senior position responsible for organizing and coordinating the ongoing needs of the roles within the database department.

**DUTIES AND RESPONSIBILITIES**

**Data Management**
- Provide proactive and ongoing support of the Raiser's Edge relationship management system, ensuring the data entered and contained in the database is accurate by creating, implementing, and enforcing policies, rules, and controls.
- Manage inter-departmental information requests about the database for lists and reports.
- Work in collaboration with the Database Coordinator, identifying system improvements and opportunities and ongoing maintenance in the Raiser’s Edge database to promote data integrity.
- Establish and maintain the structure within the database to effectively identify specific data segments for list pulls, campaign tracking, reporting and analysis.
- Work with the senior leadership team to address database and record needs, and identify processes or procedures that support the delivery of programs and services.
- Undertake control/code table maintenance including managing appeals, funds, campaigns, and other system coding, ensuring accuracy.
- Support, coordinate, and manage all database maintenance including system alerts, updates, and user access.
- Provide expertise in records information, ensuring accurate support of reporting, training, and data requests.
- Oversee the development of the Raiser's Edge Policies and Procedures manual, as well as a training manual, to guide and educate users in order to improve the flow of information, processes for inputting and overall database efficiency.
- Ensure compliance with relevant legislative and regulatory requirements including privacy and CRA requirements.
- Work with third-party consultant on project implementation and staff training.

**Additional Duties**
- Manage and pull the month-end report to support the finance department reconciliation.
- Process online and offline donations when necessary to meet timelines during peak periods such as major events.
- Coverage for the Database Coordinator during sick and vacation leave with a primary focus on the priority needs for data entry.
- Follow Alzheimer Society of Manitoba policies related to the Finance and Administration department.
- Other duties as assigned by the Director of Finance.

**SUPERVISION EXERCISED**

Supervises the Database Coordinator and contract staff.
- Some post-secondary education preferred or equivalent work experience
- Strong proficiency in computer software including Word and Excel
- Knowledge and experience in Raiser’s Edge, Luminate Online, or similar software such as a CRM or computerized accounting software.
- Strong analytic and data interpretation skills.
- Strategic thinking, detail-oriented, ability to work independently and collaboratively in a team environment with multiple priorities.
- 2-3 years of database experience; aptitude to learn new software.
- Strong communication skills.

**Other information**:

- This role is based in our Winnipeg office. Standard working hours of Monday to Friday 8:30-4:30.

**How to Apply**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3C 4G2: reliably commute or plan to relocate before starting work (preferred)

**Location**:

- Winnipeg, MB R3C 4G2 (required)

Work Location: In person

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